Set up an approval task with one current proof, a decision question, and a due date.
Identify the current print proof in the approval task.
Your reviewers get a clear task for the current proof. They know what decision to make and when it is due.
Create dated print proof review tasks from meeting action items.
Your reviewers get a clear task for the proof decision, with the link and due date from the meeting action item.
Prepare each submitted print proof for a review decision.
Your reviewers get a clear approval task on the submitted proof, with the decision to make and the date you requested.