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Replace Proof Links
Update review tasks with the latest proof and name the prior reviewer
Use this Agent instantly or customize it - no programming needed
- Proof change noticeProof change notice
A file change notice identifies your review task and when its linked proof changed.
- Current proofCurrent proof
Your current image or PDF has the revision ID and link the review task should use.
- Proof accessProof access
Your project permissions show whether reviewers can reach the current proof.
- Review taskReview task
Your review task shows its status and the proof link it currently carries.
- Review assignmentReview assignment
Your review task names the maker and reviewer and shows when the handoff is due.
- Prior reviewPrior review
Your review details identify the proof revision and reviewer behind the earlier decision.
Your shared file service supplies the current proof revision, its link, and project access.
Your review task tool shows the review task and its people, then receives the checked handoff or hold note.
- Version discrepancy noteVersion discrepancy note
Your task shows when its reviewed version differs from the current proof.
- Coordinator questionCoordinator question
Your coordinator sees a question on the task about the missing handoff details.
- Handoff hold noteHandoff hold note
Your task shows why someone needs to confirm the proof or prior reviewer.
- Current proof linkCurrent proof link
Your review task points to the latest confirmed image or PDF revision.
- Revision handoff commentRevision handoff comment
Your task names who saw the prior revision and says the new one replaced it.
This Agent starts when a linked image or PDF proof changes during review. It checks the latest revision and named reviewer. When the proof version matches, it updates the task link and names the prior reviewer.
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Google DriveUsed as:
- Shared file service
Google Drive supplies the current proof revision, its link, and project access.
TrelloUsed as:
- Review task tool
Trello shows the review task and its people, then receives the checked handoff or hold note.
monday.comUsed as:
- Shared file service
monday.com supplies the current proof revision, its link, and project access.
- Review task tool
monday.com shows the review task and its people, then receives the checked handoff or hold note.
AsanaUsed as:
- Review task tool
Asana shows the review task and its people, then receives the checked handoff or hold note.
ClickUpUsed as:
- Review task tool
ClickUp shows the review task and its people, then receives the checked handoff or hold note.
DropboxUsed as:
- Shared file service
Dropbox supplies the current proof revision, its link, and project access.
Jira Software CloudUsed as:
- Review task tool
Jira Software Cloud shows the review task and its people, then receives the checked handoff or hold note.
OneDriveUsed as:
- Shared file service
OneDrive supplies the current proof revision, its link, and project access.
Microsoft SharePointUsed as:
- Shared file service
Microsoft SharePoint supplies the current proof revision, its link, and project access.
Microsoft Office 365Used as:
- Shared file service
Microsoft Office 365 supplies the current proof revision, its link, and project access.
PodioUsed as:
- Review task tool
Podio shows the review task and its people, then receives the checked handoff or hold note.
BoxUsed as:
- Shared file service
Box supplies the current proof revision, its link, and project access.
Jira Service ManagementUsed as:
- Review task tool
Jira Service Management shows the review task and its people, then receives the checked handoff or hold note.
TeamworkUsed as:
- Review task tool
Teamwork shows the review task and its people, then receives the checked handoff or hold note.
KintoneUsed as:
- Shared file service
Kintone supplies the current proof revision, its link, and project access.
- Review task tool
Kintone shows the review task and its people, then receives the checked handoff or hold note.
Made for your industry
Replace Proof Links is made for businesses in these industries.
- Advertising and Marketing
Keep campaign review tasks linked to the latest creative proofs.
Show all Agents for the Advertising and Marketing industry - Consumer Packaged Goods
Keep packaging review tasks linked to the latest artwork proofs.
Show all Agents for the Consumer Packaged Goods industry - Graphic Design
Replace old artwork links when a new proof is ready for review.
Show all Agents for the Graphic Design industry - Publishing
Point publication review tasks to the latest page proofs.
Show all Agents for the Publishing industry - Printing
Keep print job tasks linked to the latest client proofs.
Show all Agents for the Printing industry
Made for your role
Replace Proof Links is made for people in these roles.
- Creative Operations Coordinator
Keep creative review tasks pointed at the current proof.
Show all Agents for the Creative Operations Coordinator role - Campaign Coordinator
Point campaign review tasks to the latest proof.
Show all Agents for the Campaign Coordinator role - Print Production Coordinator
Replace stale print proof links and identify the prior reviewer.
Show all Agents for the Print Production Coordinator role - Creative Production Coordinator
Update proof links and note who reviewed the earlier version.
Show all Agents for the Creative Production Coordinator role - Creative Operations Manager
Keep proof handoffs clear when creative files change.
Show all Agents for the Creative Operations Manager role
Made for your department
Replace Proof Links is made for people in these departments.
- Marketing
Keep campaign review tasks pointed to the latest proof.
Show all Agents for the Marketing department - Creative Operations
Update proof links when a new version reaches review.
Show all Agents for the Creative Operations department - Creative
Keep review tasks linked to the latest creative proof.
Show all Agents for the Creative department - Editorial
Point publication review tasks to the latest page proof.
Show all Agents for the Editorial department - Design
Link design review tasks to the latest artwork proof.
Show all Agents for the Design department - Project Management
Record who saw the earlier proof when updating task links.
Show all Agents for the Project Management department - Production
Keep production tasks linked to the current proof revision.
Show all Agents for the Production department - Print Production
Replace old proof links on print job tasks.
Show all Agents for the Print Production department
How Replace Proof Links works
4 steps, in order, on every run.
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Read the current proofRead the task and linked image or PDF. Find the latest file revision, current task link, review status, and reviewer.
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Check the reviewed versionCompare the reviewed version with the current file. Add a discrepancy note and leave the assignment unchanged if they differ.
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Confirm the review detailsConfirm the maker and reviewer. Ask the coordinator on the task if either is missing or the due date is unset.
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Replace the proof linkPoint the task to the latest revision. Comment that it replaces the old proof and name who reviewed the prior version.
How to Get Started
Connect the tools you already use, such as Google Drive, Trello or monday.com.
15 tools
- Choose the creative project or task list, identify the review status, and map the maker and reviewer fields.
- Specify where the current image or PDF version and due date are recorded.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Replace Proof Links:
You choose the creative project and review status. You also point to the current proof link and due date. You map the maker and reviewer fields.
You see a discrepancy note on the task. Your coordinator can resolve which version the reviewer saw before changing the assignment.
Your coordinator gets a question on the existing task if the maker, reviewer, or due date is missing. They can provide the details before routing.
Your reviewer makes the approval or creative decision. You name the reviewer on the task so the handoff identifies who saw the prior version.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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