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Flag Stale PDF References
Warn on review cards when comments refer to older PDFs
Use this Agent instantly or customize it - no programming needed
- Reviewer commentReviewer comment
Your reviewer's comment identifies the PDF revision they reviewed.
- Current PDFCurrent PDF
Your current PDF provides the latest revision, its link, and project access.
- Review card detailsReview card details
Your card shows the saved version, review status, named people, and due date.
Asana holds the comment and review details, then shows the verified proof or a hold note.
- Clarification requestClarification request
Your coordinator sees what the card needs before anyone routes the review.
- Stale-version warningStale-version warning
Your card warns that the comment refers to an older PDF revision.
- Routing holdRouting hold
Your card stays in review and keeps its assignment until someone resolves the mismatch.
- Verified proof linkVerified proof link
Your card points reviewers to the PDF revision the comment matches.
This Agent starts when a reviewer comments on a PDF review card. It compares the named revision with the latest file. It warns on the card and holds routing when the comment cites an older PDF.
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Google DriveUsed as:
- Shared file service
Google Drive supplies the current PDF revision, its link, and access for the review.
monday.comUsed as:
- Shared file service
monday.com supplies the current PDF revision, its link, and access for the review.
AsanaUsed as:
- Review card tool
Asana holds the comment and review details, then shows the verified proof or a hold note.
DropboxUsed as:
- Shared file service
Dropbox supplies the current PDF revision, its link, and access for the review.
OneDriveUsed as:
- Shared file service
OneDrive supplies the current PDF revision, its link, and access for the review.
Microsoft SharePointUsed as:
- Shared file service
Microsoft SharePoint supplies the current PDF revision, its link, and access for the review.
Microsoft Office 365Used as:
- Shared file service
Microsoft Office 365 supplies the current PDF revision, its link, and access for the review.
BoxUsed as:
- Shared file service
Box supplies the current PDF revision, its link, and access for the review.
KintoneUsed as:
- Shared file service
Kintone supplies the current PDF revision, its link, and access for the review.
Made for your industry
Flag Stale PDF References is made for businesses in these industries.
- Advertising and Marketing
Flag feedback on older campaign PDFs before review moves on.
Show all Agents for the Advertising and Marketing industry - Consumer Packaged Goods
Flag comments on older packaging proofs and pause review routing.
Show all Agents for the Consumer Packaged Goods industry - Graphic Design
Flag comments on an older design PDF and keep it in review.
Show all Agents for the Graphic Design industry - Publishing
Mark comments on old page proofs and keep them in review.
Show all Agents for the Publishing industry - Printing
Flag comments on outdated print proofs and hold the review card.
Show all Agents for the Printing industry
Made for your role
Flag Stale PDF References is made for people in these roles.
- Creative Operations Coordinator
Mark comments on old PDFs and keep the proof in review.
Show all Agents for the Creative Operations Coordinator role - Art Director
Flag feedback on an old visual proof before it moves to a maker.
Show all Agents for the Art Director role - Brand Manager
Flag feedback on an older brand proof before review advances.
Show all Agents for the Brand Manager role - Print Production Coordinator
Flag comments on superseded print proofs before routing review.
Show all Agents for the Print Production Coordinator role - Graphic Designer
Flag feedback on an older design PDF before revisions are routed.
Show all Agents for the Graphic Designer role - Editorial Coordinator
Flag comments on superseded page proofs and hold review routing.
Show all Agents for the Editorial Coordinator role - Creative Director
Spot comments on old campaign PDFs before review moves ahead.
Show all Agents for the Creative Director role - Editor
Catch feedback on an outdated page proof before edits are routed.
Show all Agents for the Editor role - Proofreader
Mark comments on outdated page proofs and hold the review.
Show all Agents for the Proofreader role
Made for your department
Flag Stale PDF References is made for people in these departments.
- Marketing
Flag feedback on old campaign PDFs before review advances.
Show all Agents for the Marketing department - Creative Operations
Mark comments on outdated PDFs and hold the review card.
Show all Agents for the Creative Operations department - Creative
Flag feedback on an older proof before creative review moves ahead.
Show all Agents for the Creative department - Editorial
Flag comments on old page proofs and hold review routing.
Show all Agents for the Editorial department - Design
Flag comments on older design PDFs before revisions move ahead.
Show all Agents for the Design department - Production
Flag comments on outdated proofs and keep work in review.
Show all Agents for the Production department - Print Production
Hold print proof reviews when comments name an older PDF.
Show all Agents for the Print Production department
How Flag Stale PDF References works
4 steps, in order, on every run.
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Read the comment and proofRead the card's review status and the revision named in the comment. Find the latest PDF revision from the proof your team provides.
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Compare the PDF versionsCompare the named PDF revision with the latest file revision. Identify comments that refer to an older proof.
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Check the handoffCheck the maker and reviewer before routing. Ask the coordinator on the card if a person or due date is missing.
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Warn on the review cardAdd a visible warning when the comment names an older PDF. Keep the card in review and leave its assignment unchanged.
How to Get Started
Connect the tools you already use, such as Google Drive, monday.com or Asana.
9 tools
- Choose the creative project or task list, identify the review status, and map the maker and reviewer fields.
- Specify where the current image or PDF version and due date are recorded.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Flag Stale PDF References:
You choose the creative project or task list and its review status. Point the Agent to the current proof, due date, maker, and reviewer.
Your card gets a visible warning and stays in review. Its assignment stays with the same person for a human decision.
The Agent asks your coordinator on the existing card before routing. You can fill in the missing handoff details there.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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17 toolsYour review tasks show the current image revision and reviewer due date, so the next handoff is clear.
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9 toolsYour reviewers can decide on the intended creative file. The Agent flags outdated versions and asks the owner for the current one.
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