- AI-Agent
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Find Duplicate Files
Find exact copies in review batches and flag submitted files
Use this Agent instantly or customize it - no programming needed
- READY fileREADY file
Your team adds a READY file to a batch folder after every upload finishes.
- Submitted filesSubmitted files
Your batch folder holds the files you want checked before review.
- Existing filesExisting files
Your existing review folder holds files that may match the new batch.
- Flagging choicesFlagging choices
You choose the duplicate prefix and the name of the results file.
- Results fileResults file
Your batch folder gets a file with match names and locations, or a no-matches result, plus any files the Agent could not check or flag.
- Flagged batch filesFlagged batch files
Your matching batch files show the duplicate prefix; one batch copy stays unmarked when no existing file matches.
- Results fileResults file
Your batch folder gets a file with match names and locations, or a no-matches result, plus any files the Agent could not check or flag.
This Agent waits for your team to mark a batch ready. It checks exact copies in the batch and existing folder. Then it flags submitted copies and leaves a results file.
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Google DriveUsed as:
- File storage tool
Google Drive watches for READY files, reads both folders, and saves flags and results in each batch.
Google ContactsUsed as:
- File storage tool
Google Contacts watches for READY files, reads both folders, and saves flags and results in each batch.
DropboxUsed as:
- File storage tool
Dropbox watches for READY files, reads both folders, and saves flags and results in each batch.
OneDriveUsed as:
- File storage tool
OneDrive watches for READY files, reads both folders, and saves flags and results in each batch.
Microsoft SharePointUsed as:
- File storage tool
Microsoft SharePoint watches for READY files, reads both folders, and saves flags and results in each batch.
Microsoft Office 365Used as:
- File storage tool
Microsoft Office 365 watches for READY files, reads both folders, and saves flags and results in each batch.
Made for your industry
Find Duplicate Files is made for businesses in these industries.
- Construction
Mark repeated submittal files before project review.
Show all Agents for the Construction industry - Graphic Design
Mark copied design files before the team reviews submissions.
Show all Agents for the Graphic Design industry - Publishing
Mark repeated manuscript files before editorial review.
Show all Agents for the Publishing industry - Video Production
Mark copied video files before production review.
Show all Agents for the Video Production industry - Legal Services
Flag exact copies in case file batches before legal review.
Show all Agents for the Legal Services industry - Market Research
Mark repeated source files before researchers review a batch.
Show all Agents for the Market Research industry - Architecture and Engineering
Flag copied drawings before project teams review plan sets.
Show all Agents for the Architecture and Engineering industry - Accounting and Bookkeeping
Flag copied client files before bookkeepers review a batch.
Show all Agents for the Accounting and Bookkeeping industry - Film and Television
Flag duplicate footage files before editors review a batch.
Show all Agents for the Film and Television industry - Photography
Flag duplicate images before reviewing a submitted shoot.
Show all Agents for the Photography industry - Stock Photography
Flag duplicate image submissions before library review.
Show all Agents for the Stock Photography industry - Animation
Mark repeated scene files before the team reviews a batch.
Show all Agents for the Animation industry - Visual Effects
Flag repeated shot files before the team reviews a delivery.
Show all Agents for the Visual Effects industry
Made for your role
Find Duplicate Files is made for people in these roles.
- Creative Production Coordinator
Flag repeated assets before handing a batch to reviewers.
Show all Agents for the Creative Production Coordinator role - Editorial Coordinator
Mark repeated manuscript files before editors review them.
Show all Agents for the Editorial Coordinator role - Document Controller
Flag repeated files in submitted document packages.
Show all Agents for the Document Controller role - Paralegal
Mark duplicate case files before reviewing a document batch.
Show all Agents for the Paralegal role - Digital Asset Manager
Mark exact copies in new asset batches before review.
Show all Agents for the Digital Asset Manager role - Records Manager
Mark exact copies in incoming records before review.
Show all Agents for the Records Manager role - Media Archivist
Flag copied media files before reviewing archive additions.
Show all Agents for the Media Archivist role - Photo Editor
Flag repeated images before reviewing a submitted shoot.
Show all Agents for the Photo Editor role - Document Review Coordinator
Mark duplicate submissions before assigning document review.
Show all Agents for the Document Review Coordinator role - Document Reviewer
Flag exact copies before reviewing submitted documents.
Show all Agents for the Document Reviewer role
Made for your department
Find Duplicate Files is made for people in these departments.
- Editorial
Mark repeated manuscript files before editors review them.
Show all Agents for the Editorial department - Creative Operations
Mark repeated creative files before routing batches for review.
Show all Agents for the Creative Operations department - Legal
Flag copied case documents before the legal team reviews them.
Show all Agents for the Legal department - Document Control
Mark repeated files in submitted plan sets before review.
Show all Agents for the Document Control department - Digital Asset Management
Flag exact copies in asset submissions before library review.
Show all Agents for the Digital Asset Management department - Records Management
Mark repeated records in submitted batches before review.
Show all Agents for the Records Management department - Photography
Mark duplicate images before the photo team reviews a shoot.
Show all Agents for the Photography department - Post Production
Flag repeated video files before editors review a delivery.
Show all Agents for the Post Production department - Document Processing
Flag copied source files before processing a submitted batch.
Show all Agents for the Document Processing department - Archives
Flag copied files in incoming collections before review.
Show all Agents for the Archives department
How Find Duplicate Files works
5 steps, in order, on every run.
-
Find the Ready BatchFind the new READY file in your batch folders. Skip batches that already have results.
-
Narrow Down Possible CopiesList files in the batch and existing folder. Use file size and checksums to narrow possible matches.
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Confirm Exact MatchesDownload possible matches and compare their contents byte for byte. Leave files with different contents unmarked.
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Flag Submitted CopiesAdd your chosen prefix to matching submitted files. Leave one batch copy unmarked when none matches an existing file.
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Leave a Results FileList flagged files and where their matches live. Record a no-matches result when the check finds none.
How to Get Started
Connect the tools you already use, such as Google Drive, Google Contacts or Dropbox.
6 tools
- Choose the shared folder holding existing files and the parent folder where teams place separate review batch folders.
- Tell teams to add an empty file named READY to a batch folder only after every file in that batch has finished uploading.
- Choose the visible duplicate prefix and the name of the results file; give the Agent permission to read both folders and rename and create files in batch folders.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Find Duplicate Files:
You choose the folder with existing files and a parent folder for batches. Your team adds an empty READY file after uploads finish.
The Agent compares file bytes before calling two files a match. File size and checksums only narrow the candidates.
No files are deleted. You choose the prefix for matching submitted copies. One batch copy stays unmarked when no existing file matches.
Your results file names files the Agent could not download or rename. It also lists native online documents and shortcuts outside the exact-byte check.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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