- AI-Agent
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Find Duplicate Files
Find exact copies across shared folders and mark extras for review
Use this Agent instantly or customize it - no programming needed
- Folder linkFolder link
Your folder link sets the folder tree to search.
- File detailsFile details
Your file details include descriptions, dates, sizes, locations, and links.
- File contentsFile contents
Your stored file bytes show whether files match exactly, even under different names.
- Folder link requestFolder link request
You get a request for a usable folder link before the check can continue.
- Duplicate notesDuplicate notes
Your extra copies keep a note linking to the earliest matching file.
- Duplicate review listDuplicate review list
Your review list links each extra copy to its original and shows files needing attention.
This Agent starts when you request a check with a folder link. It compares stored files in that folder and its subfolders. It marks extra copies and saves a linked review report.
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Google DriveUsed as:
- Shared folder
Google Drive supplies file details and stored bytes, then keeps duplicate notes and the review list.
Google ContactsUsed as:
- Shared folder
Google Contacts supplies file details and stored bytes, then keeps duplicate notes and the review list.
Microsoft SharePointUsed as:
- Shared folder
Microsoft SharePoint supplies file details and stored bytes, then keeps duplicate notes and the review list.
Made for your industry
Find Duplicate Files is made for businesses in these industries.
- Construction
Identify duplicate plan files across project folders for review.
Show all Agents for the Construction industry - Graphic Design
Find identical design files across client project folders.
Show all Agents for the Graphic Design industry - Video Production
Link duplicate media files to their originals across project folders.
Show all Agents for the Video Production industry - Legal Services
Mark duplicate matter files and link each copy to its original.
Show all Agents for the Legal Services industry - Architecture and Engineering
Mark exact copies of project drawings across shared folders.
Show all Agents for the Architecture and Engineering industry - Film and Television
Flag repeated footage files across production folders for review.
Show all Agents for the Film and Television industry - Photography
Find repeated image files across shared shoot folders.
Show all Agents for the Photography industry - Stock Photography
Flag exact image copies in shared stock libraries.
Show all Agents for the Stock Photography industry - Animation
Flag matching animation assets across production folders for review.
Show all Agents for the Animation industry - Visual Effects
Flag matching shot assets across shared production folders.
Show all Agents for the Visual Effects industry
Made for your role
Find Duplicate Files is made for people in these roles.
- Document Controller
Mark duplicate project files across shared document folders.
Show all Agents for the Document Controller role - Office Coordinator
Flag repeated office files in shared folders for review.
Show all Agents for the Office Coordinator role - Digital Asset Manager
Flag exact copies in asset folders and link them to originals.
Show all Agents for the Digital Asset Manager role - Records Manager
List exact copies across record folders with links to originals.
Show all Agents for the Records Manager role - Media Archivist
Find identical media files across archive folders for review.
Show all Agents for the Media Archivist role - Archivist
Find identical collection files across archive folders.
Show all Agents for the Archivist role
Made for your department
Find Duplicate Files is made for people in these departments.
- Administration
Find repeated office files across shared team folders.
Show all Agents for the Administration department - Document Control
Link repeated project documents to their original files.
Show all Agents for the Document Control department - Digital Asset Management
Mark duplicate media assets in shared libraries for review.
Show all Agents for the Digital Asset Management department - Records Management
Flag duplicate records and show where each copy sits.
Show all Agents for the Records Management department - Archives
Find exact copies across collection folders for review.
Show all Agents for the Archives department
How Find Duplicate Files works
4 steps, in order, on every run.
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Scan the folder treeList stored files throughout the requested folder tree. Set aside past reports, shortcuts, and files without downloadable contents.
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Confirm exact matchesDownload same-size files and compare their contents byte for byte. Choose the earliest created file in each matching group as the original.
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Mark extra copiesCheck that matched files have not changed. Add a note linking each extra copy to its original without removing its other description text.
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Save a review reportSave a dated report in the requested folder with links to originals and copies. Include marking results and files that need your review.
How to Get Started
Connect the tools you already use, such as Google Drive, Google Contacts or Microsoft SharePoint.
3 tools
- Give the Agent access to list and download stored files, update file descriptions, and create a report in the folder the owner requests and its subfolders.
- Use the earliest file creation time in the requested folder tree as the original for each exact-match group; break equal-time ties by file ID.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Find Duplicate Files:
No. You decide what to keep after reviewing the report. Extra copies stay in place, with a note in their descriptions when possible.
Yes. It compares downloaded contents, even across subfolders. Files without downloadable contents appear in your report because their bytes could not be checked.
Your report identifies files the Agent could not read or mark, with the reason. You can review those files alongside the confirmed copies.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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