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File Signing Evidence

Pair signed agreements with their certificates or audit trails

Use this Agent instantly or customize it - no programming needed

File missing signing proof beside signed agreements
Reads
  • Weekday check time
    Weekday check time

    Your chosen weekday time starts each sweep.

  • Signed agreements
    Signed agreements

    Your signed PDFs provide filenames, saved signing IDs, and agreement details for matching.

  • Existing evidence PDFs
    Existing evidence PDFs

    Your existing evidence PDFs show which signed agreements already have proof.

  • Signing documents
    Signing documents

    Your signing documents show completion status, signer details, and any available certificate or audit history.

  • Agreement owner email
    Agreement owner email

    Your work email address receives each result through a file invitation.

File storage tool
File storage tool

Your file storage tool lets the Agent review signed PDFs, file matching proof beside them, and invite you to the result.
E-signature tool
E-signature tool

Your e-signature tool provides completed signing details and PDFs with certificates or audit trails.
E-signature tool
Find agreements without proof and download their signed PDFs
Does the agreement lack a usable signing document ID?YesNo
Invite the owner to supply the missing ID
Writes
  • Owner result notice
    Owner result notice

    You receive a file invitation linking the completed copy or explaining why proof remains missing.

Is the signing document missing, unfinished, or without downloadable proof?YesNo
Invite the owner to review the failed source check
Writes
  • Owner result notice
    Owner result notice

    You receive a file invitation linking the completed copy or explaining why proof remains missing.

Do the source title or signer details conflict with the archived agreement?YesNo
Invite the owner to resolve the mismatch
Writes
  • Owner result notice
    Owner result notice

    You receive a file invitation linking the completed copy or explaining why proof remains missing.

Did evidence appear beside the agreement during this sweep?YesNo
Check the existing pair and invite the owner to review the result
Writes
  • Owner result notice
    Owner result notice

    You receive a file invitation linking the completed copy or explaining why proof remains missing.

File the matched proof, confirm it appears, and invite the owner
Writes
  • Agreement PDF with signing proof
    Agreement PDF with signing proof

    You get a PDF with the matched certificate or audit trail beside the original agreement.

  • Owner result notice
    Owner result notice

    You receive a file invitation linking the completed copy or explaining why proof remains missing.

This Agent checks your final agreements folder at your chosen weekday time. For gaps, it matches completed signing documents and files the evidence copy. The owner gets a link or a reason the proof remains missing.

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Google Drive
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monday.com
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Google Contacts
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Docusign
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Microsoft Office 365
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SignNow
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SignRequest
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Made for your industry

File Signing Evidence is made for businesses in these industries.

Made for your role

File Signing Evidence is made for people in these roles.

Made for your department

File Signing Evidence is made for people in these departments.

How File Signing Evidence works

4 steps, in order, on every run.

  1. Find Agreements Missing ProofScan the final agreements folder at your chosen weekday time. Flag signed PDFs without evidence files bearing the same signing document ID.
  2. Check the Signing RecordRead the saved agreement and look up its document ID. Confirm signing finished and compare the title and signer details before accepting the match.
  3. File the Evidence CopyDownload the signed PDF with its certificate or audit history. Save it beside the original with the same document ID, then check that the file appears.
  4. Tell the Owner the ResultSend the owner a file invitation linking the evidence copy. If proof is missing or the match is uncertain, link the original and explain why.

How to Get Started

Connect your tools

Connect the tools you already use, such as Google Drive, monday.com or Google Contacts.

8 tools
Set your rules
  • Choose the final agreements folder and a weekday check time.
  • Put the signing document ID in each signed PDF's filename and use the same ID in its evidence filename so the pair can be checked without guessing.
  • Give the agreement owner's work email address and allow the folder tool to send that person a file invitation with a short result message.
  • Give the Agent read access to completed documents in the signing account and read and write access to the final agreements folder.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the File Signing Evidence:

What do I need to set up?

Choose your final agreements folder and a weekday check time. Add the signing document ID to each signed PDF's filename. Provide the owner's email and give the Agent access to the signing account and folder.

How do I match an agreement to its signing evidence?

You add the signing document ID to each signed PDF's filename. The Agent uses that ID to find its evidence and avoid duplicate files.

What happens when the certificate or audit trail is missing?

The owner gets a file invitation linking the original agreement. Its message names the failed source check or explains why the match was uncertain.

Will this replace our signed agreement?

No. Your original signed PDF stays in place. A confirmed match adds a separate PDF with the certificate or audit trail beside it.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

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