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Copy Approved File Links
Create launch folder notes with view links to approved campaign files
Use this Agent instantly or customize it - no programming needed
- Approved folderApproved folder
You choose the folder where your team places campaign files after approval.
- Launch folderLaunch folder
You choose the folder where your launch team looks for links to approved files.
- Drive change cursorDrive change cursor
Your saved cursor tells the Agent which drive changes to read next.
- Scheduled check timeScheduled check time
Your 15-minute schedule starts the next check for newly approved files.
- Updated drive change cursorUpdated drive change cursor
Your saved cursor lets the next check start after the changes this run handled.
- File attention noticeFile attention notice
You learn which file needs attention when its view link or launch note fails.
- Launch link notesLaunch link notes
Your launch folder holds a note with each approved file's name and organization view link.
- Updated drive change cursorUpdated drive change cursor
Your saved cursor lets the next check start after the changes this run handled.
This Agent checks the approved folder every 15 minutes for new campaign files. It creates a view link for each new file. It saves a note with the link in the launch folder.
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Google DriveUsed as:
- Shared file drive
Google Drive holds the approved files and launch folder, so the Agent can share files and place link notes.
Google ContactsUsed as:
- Shared file drive
Google Contacts holds the approved files and launch folder, so the Agent can share files and place link notes.
DropboxUsed as:
- Shared file drive
Dropbox holds the approved files and launch folder, so the Agent can share files and place link notes.
Made for your industry
Copy Approved File Links is made for businesses in these industries.
- Advertising and Marketing
Hand off approved campaign file links to the launch team.
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Put approved promotion file links in the launch folder.
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Keep approved product campaign links in the launch folder.
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Place approved campaign artwork links in the launch folder.
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Made for your role
Copy Approved File Links is made for people in these roles.
- Campaign Manager
Give the launch team links to newly approved campaign files.
Show all Agents for the Campaign Manager role - Creative Operations Coordinator
Add approved creative file links to the launch folder.
Show all Agents for the Creative Operations Coordinator role - Campaign Coordinator
Place each approved campaign file link in the launch folder.
Show all Agents for the Campaign Coordinator role - Marketing Operations Coordinator
Keep launch folders supplied with approved campaign links.
Show all Agents for the Marketing Operations Coordinator role - Creative Operations Manager
Give launch teams a link to each newly approved creative file.
Show all Agents for the Creative Operations Manager role
Made for your department
Copy Approved File Links is made for people in these departments.
- Marketing
Add links to approved campaign files to the launch folder.
Show all Agents for the Marketing department - Creative Operations
Place a link note for each approved creative file in the launch folder.
Show all Agents for the Creative Operations department
How Copy Approved File Links works
3 steps, in order, on every run.
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Find new approved filesCheck the approved folder for new campaign files every 15 minutes. Skip changes that did not add a file.
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Create view linksCreate organization view links for new files. Tell the coordinator which file needs attention if the drive refuses a link.
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Save link notes in launchWrite a note in the launch folder with the file name and view link. Use the source file ID to name the note.
How to Get Started
Connect the tools you already use, such as Google Drive, Google Contacts or Dropbox.
3 tools
- Choose the approved folder and the campaign team's launch folder on the same drive, and grant the Agent access to both.
- Choose a note filename rule based on the source file ID and use organization view links for the campaign team.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Copy Approved File Links:
You choose both folders on the same drive. You also set a note filename rule based on each source file ID.
Your team signals approval by moving a file into the folder you chose. The Agent picks it up on its next check.
Your coordinator hears which file needs attention. The file stays pending if the link or note fails.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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