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Analyze Bank Statements

Extract transactions and spending summaries for finance review

Use this Agent instantly or customize it - no programming needed

Analyze each bank statement and save the results
Reads
  • each bank statement
    each bank statement

    The file supplies the account details, balances, and transaction lines your team needs.

  • Statement file details
    Statement file details

    Your file's ID and name help the Agent open it; its link takes reviewers to the original.

  • Expense categories
    Expense categories

    Your chosen categories guide how the Agent sorts spending.

  • Statement conventions
    Statement conventions

    Your date, currency, and credit rules tell the Agent how to make entries consistent.

File storage service
File storage service

Your file storage service alerts the Agent when a statement arrives and lets it read the file.
Retrieve the new statement file
Does the file lack readable transaction data?YesNo
Save a statement summary for manual review
Writes
  • Statement summary
    Statement summary

    Your summary shows balances, spending by category, and review flags beside the original file link.

Finance database
Finance database

Your finance database keeps statement summaries and linked transactions for finance review.
Extract account details, balances, and transaction lines
Normalize and categorize entries, flagging unclear details
Check balances and total expenses by category
Save the statement summary and linked transactions
Writes
  • Statement summary
    Statement summary

    Your summary shows balances, spending by category, and review flags beside the original file link.

  • Transaction list
    Transaction list

    Your dated transactions carry signed amounts and categories under the same statement ID.

This Agent waits for a bank statement in your chosen folder. It extracts transactions and checks the balance against the statement. It saves the results and spending summary in your finance database for review.

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Google Drive
Used as:
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Airtable
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Google Contacts
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Microsoft Office 365
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Kintone
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Made for your industry

Analyze Bank Statements is made for businesses in these industries.

Made for your role

Analyze Bank Statements is made for people in these roles.

Made for your department

Analyze Bank Statements is made for people in these departments.

How Analyze Bank Statements works

5 steps, in order, on every run.

  1. Read New StatementsRetrieve a new PDF, CSV, or Excel statement from your chosen folder. Keep its source link for review.
  2. Extract Statement DetailsExtract account details, balances, and transaction lines. Flag unreadable statements for manual review.
  3. Check and Categorize TransactionsNormalize dates and debit or credit signs. Assign your chosen categories and flag unclear entries for review.
  4. Reconcile Balances and Total SpendingCompare transaction totals with the closing balance. Calculate spending by category and flag any difference.
  5. Save Results for ReviewSave the summary and transactions under one statement ID in your finance database. Include review flags and the source link.

How to Get Started

Connect your tools

Connect the tools you already use, such as Google Drive, Airtable or Google Contacts.

5 tools
Set your rules
  • Choose the folder where the finance team places bank statements and connect it for new-file alerts and file reading.
  • Create statement and transaction tables with a shared statement ID, account details, dates, amounts, categories, balances, review flags, and summary fields; connect the database with insert permission.
  • Set the expense categories, currency and date conventions, and the treatment of credits, refunds, and transfers.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Analyze Bank Statements:

Can it handle PDF and spreadsheet statements?

You can add readable PDFs, CSV files, and Excel spreadsheets to your chosen folder. Your finance team reviews files without extractable text.

How does it decide spending categories?

You choose the expense categories and rules for credits, refunds, and transfers during setup. Unclear entries stay flagged for your review.

What happens when the balance does not match?

Your finance team sees the calculated difference and a review flag. The Agent keeps the statement's original figures for checking.

Where do the results go?

You choose the finance database and set up statement and transaction tables. The Agent saves linked rows with the spending summary and source link.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

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