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Send Supplier Orders
Send order PDFs to suppliers' ordering addresses and record the emails
Use this Agent instantly or customize it - no programming needed
- Start dateStart date
Your chosen start date limits which authorized orders the hourly check considers.
- Purchase ordersPurchase orders
Your purchase orders show their authorization status, supplier, number, and date.
- Order historiesOrder histories
Your order histories show whether the buying team already has a sent-message note.
- Order PDFsOrder PDFs
Your order PDFs are the authorized files the supplier receives.
- Supplier ordering addressesSupplier ordering addresses
Your supplier ordering addresses identify the desk that should receive each order.
- Sent emailsSent emails
Your sent emails show whether an order was already sent and supply its exact message details.
Your accounting system provides authorized orders and PDFs, then keeps the sent email's details beside each order.
Your supplier directory gives the ordering address for each supplier on an order.
Your email account sends each order PDF and keeps the sent message for its exact details.
- Order issueOrder issue
Your coordinator sees the order number and why the Agent could not send its PDF.
- Order issueOrder issue
Your coordinator sees the order number and why the Agent could not send its PDF.
- Supplier address requestSupplier address request
Your coordinator gets a request to fix a supplier entry without one clear ordering address.
- Order history noteOrder history note
Your buying team sees the sent email's recipient, subject, text, and send time beside the order.
- Supplier emailSupplier email
Your supplier receives the authorized order PDF at its designated ordering address.
- Order history noteOrder history note
Your buying team sees the sent email's recipient, subject, text, and send time beside the order.
This Agent checks authorized orders every hour and skips ones already logged. It finds the supplier's ordering address and sends the PDF. Your buying team sees the sent email details beside the order.
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GmailUsed as:
- Accounting system
Gmail provides authorized orders and PDFs, then keeps the sent email's details beside each order.
- Email account
Gmail sends each order PDF and keeps the sent message for its exact details.
Microsoft OutlookUsed as:
- Accounting system
Microsoft Outlook provides authorized orders and PDFs, then keeps the sent email's details beside each order.
- Email account
Microsoft Outlook sends each order PDF and keeps the sent message for its exact details.
monday.comUsed as:
- Supplier directory
monday.com gives the ordering address for each supplier on an order.
ZoomUsed as:
- Accounting system
Zoom provides authorized orders and PDFs, then keeps the sent email's details beside each order.
- Supplier directory
Zoom gives the ordering address for each supplier on an order.
- Email account
Zoom sends each order PDF and keeps the sent message for its exact details.
Zoho MailUsed as:
- Accounting system
Zoho Mail provides authorized orders and PDFs, then keeps the sent email's details beside each order.
- Email account
Zoho Mail sends each order PDF and keeps the sent message for its exact details.
Zoho BooksUsed as:
- Email account
Zoho Books sends each order PDF and keeps the sent message for its exact details.
NetSuiteUsed as:
- Supplier directory
NetSuite gives the ordering address for each supplier on an order.
Made for your industry
Send Supplier Orders is made for businesses in these industries.
- Retail
Send authorized merchandise orders to suppliers' ordering desks.
Show all Agents for the Retail industry - Consumer Packaged Goods
Send authorized ingredient and packaging orders to the right suppliers.
Show all Agents for the Consumer Packaged Goods industry - Construction
Send authorized materials orders and log the supplier email beside each order.
Show all Agents for the Construction industry - Wholesale Distribution
Send authorized stock orders and keep each supplier email with its order.
Show all Agents for the Wholesale Distribution industry - Manufacturing
Send authorized parts and materials orders to the right suppliers.
Show all Agents for the Manufacturing industry - Hospitality
Send authorized food and supply orders to the right supplier inbox.
Show all Agents for the Hospitality industry - Printing
Send authorized paper and ink orders and record each supplier email.
Show all Agents for the Printing industry
Made for your role
Send Supplier Orders is made for people in these roles.
- Procurement Specialist
Route authorized orders to the right suppliers and log each email.
Show all Agents for the Procurement Specialist role - Procurement Manager
Keep supplier order emails visible in the purchase order history.
Show all Agents for the Procurement Manager role - Buyer
Send authorized purchase orders to suppliers' ordering desks.
Show all Agents for the Buyer role
Made for your department
Send Supplier Orders is made for people in these departments.
- Procurement
Send authorized purchase orders to suppliers and log each email with its order.
Show all Agents for the Procurement department
How Send Supplier Orders works
4 steps, in order, on every run.
-
Find Orders Ready to SendFind authorized orders from your chosen start date. Skip those with a sent message in their order history.
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Find the Supplier AddressFind the supplier's ordering address in your directory. Ask your coordinator to fix the entry when no single address matches.
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Send the Order PDFCheck the sent folder for this order number and address. Send the PDF if no match exists, then read back the message.
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Record the Sent EmailAdd the email's recipient, subject, body, and send time to the order history. Use that sent email on the next check if the history update fails.
How to Get Started
Connect the tools you already use, such as Gmail, Microsoft Outlook or monday.com.
7 tools
- Connect the accounting system, the supplier directory, and the buying team's email account.
- Match each accounting supplier to one supplier directory entry and maintain its ordering email address there.
- Choose the hourly check and the date from which authorized orders should be considered.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Send Supplier Orders:
You match each accounting supplier to a directory entry and maintain its ordering address there. If no unique address exists, your coordinator fixes the entry before sending.
Your Agent checks every hour for authorized orders from the start date you choose during setup.
Your coordinator sees the order number and reason if authorization lapses or the PDF cannot be retrieved. They can resolve the issue before sending.
The Agent checks the order history and sent folder before sending. If the email went out but the history update failed, it records that sent message on the next check.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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