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Send Short-Stay Options

Compare short-stay rentals and email guests priced options

Use this Agent instantly or customize it - no programming needed

Compare rentals and email short-stay choices
Reads
  • Guest housing request
    Guest housing request

    Your guest submits dates, destination, party size, and budget. Their email and preferences guide the reply.

  • Rental listings
    Rental listings

    Your rental table holds availability, capacity, rates, required charges, rules, and booking links.

  • Shortlist settings
    Shortlist settings

    You choose how many options to show and how to break ties.

Rental workspace
Rental workspace

Your rental workspace holds requests and listings, then saves and emails rental choices.
Rental workspace
Is the guest email missing or invalid?YesNo
Flag the email problem for the coordinator
Writes
  • Request result
    Request result

    Your request shows the choices and send result. It also flags missing listing details or blockers.

Are the stay details missing or unclear?YesNo
Ask the guest for details and mark the request pending
Writes
  • Guest email
    Guest email

    Your guest receives priced rental choices with rules and booking links. When needed, they get a question or no-match reply.

  • Request result
    Request result

    Your request shows the choices and send result. It also flags missing listing details or blockers.

Do no complete listings fit the stay, needs, and budget?YesNo
Email the no-match question and record the result
Writes
  • Guest email
    Guest email

    Your guest receives priced rental choices with rules and booking links. When needed, they get a question or no-match reply.

  • Request result
    Request result

    Your request shows the choices and send result. It also flags missing listing details or blockers.

Rank and save the best rental options with full-stay prices
Writes
  • Request result
    Request result

    Your request shows the choices and send result. It also flags missing listing details or blockers.

Email the rental choices and record the send result
Writes
  • Guest email
    Guest email

    Your guest receives priced rental choices with rules and booking links. When needed, they get a question or no-match reply.

  • Request result
    Request result

    Your request shows the choices and send result. It also flags missing listing details or blockers.

This Agent starts when a guest submits a housing request. It checks your rentals against the dates, budget, and required preferences. It emails suitable options and saves the result on the request.

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Gmail
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Microsoft Outlook
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Zoom
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Microsoft Office 365
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Podio
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Made for your industry

Send Short-Stay Options is made for businesses in these industries.

Made for your role

Send Short-Stay Options is made for people in these roles.

Made for your department

Send Short-Stay Options is made for people in these departments.

How Send Short-Stay Options works

6 steps, in order, on every run.

  1. Check the guest requestCheck dates, party size, budget, and guest email. Ask for missing stay details or flag an invalid address for the coordinator.
  2. Read rentals in the requested areaRead your rentals for the requested area. Leave out listings without complete stay details or booking links.
  3. Calculate eligible stay pricesKeep rentals available for every night and large enough for the party. Calculate full-stay charges, then apply the budget and required preferences.
  4. Rank and save the shortlistRank by optional preferences and your tie-breaker. Save your chosen number of options with totals on the request.
  5. Email the rental optionsSend prices, locations, house rules, and booking links to the guest. Ask which constraint can change if nothing fits.
  6. Record the send resultRecord the send result or why no shortlist went out. Flag a failed email for the coordinator to resend.

How to Get Started

Connect your tools

Connect the tools you already use, such as Gmail, Microsoft Outlook or Zoom.

6 tools
Set your rules
  • Create a guest request form with email, destination, check-in date, number of nights, guest count, total-stay budget, required preferences, and optional preferences.
  • Keep one rental table in the same workspace with location, capacity, available date windows, nightly rate, all mandatory fees and taxes, amenities, house rules, and a booking link for each listing.
  • Set the maximum shortlist length, how to rank equally suitable rentals, the reply-to address, and a process for keeping rental availability and prices current.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Send Short-Stay Options:

Where do the rental options come from?

You keep your team's rentals and their current details in your workspace. The Agent compares those listings for each request.

How does it calculate a full-stay price?

You provide nightly rates and mandatory charges, including taxes. The Agent totals them for the requested stay and checks the guest's budget.

What happens when no rental fits?

Your guest gets an email explaining that no listed rental fits. They can say which constraint they can change, and your coordinator sees the result.

What if the guest leaves out important details?

Your guest gets a specific question by email when their address works. Your coordinator sees an invalid email address on the request.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

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