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Send Purchase Orders
Email new purchase orders to suppliers and confirm buyer copies
Use this Agent instantly or customize it - no programming needed
- New purchase orderNew purchase order
Your saved purchase order starts a run when its creation notice arrives.
- Purchase order detailsPurchase order details
Your order provides its number, supplier email address, open status, and email status.
- Orders chosen for sendingOrders chosen for sending
You choose which new open purchase orders the Agent may email automatically.
Your purchase order system provides new orders, emails them to suppliers, and shows their email status.
- Reason the order was skippedReason the order was skipped
You see why the order needs your attention before anyone emails it.
- Supplier purchase order emailSupplier purchase order email
Your supplier receives the purchase order by email.
- Emailed statusEmailed status
Your purchase order shows that the supplier email went out.
- Sending errorSending error
You see the sending error so you can correct the order and try again.
- Missing copy noticeMissing copy notice
You see that the buyer's copy has not arrived, without another supplier email.
Your inbox lets the Agent find your copy of a supplier email by order number and recipient.
- Buyer's supplier email copyBuyer's supplier email copy
Your inbox holds the supplier message matching the order number and address.
This Agent waits for a new purchase order and checks its status and supplier address. It emails an eligible order to its supplier, then finds your copy in your inbox.
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GmailUsed as:
- Purchase order system
Gmail provides new orders, emails them to suppliers, and shows their email status.
- Inbox
Gmail lets the Agent find your copy of a supplier email by order number and recipient.
Microsoft OutlookUsed as:
- Purchase order system
Microsoft Outlook provides new orders, emails them to suppliers, and shows their email status.
- Inbox
Microsoft Outlook lets the Agent find your copy of a supplier email by order number and recipient.
ZoomUsed as:
- Purchase order system
Zoom provides new orders, emails them to suppliers, and shows their email status.
Zoho MailUsed as:
- Purchase order system
Zoho Mail provides new orders, emails them to suppliers, and shows their email status.
- Inbox
Zoho Mail lets the Agent find your copy of a supplier email by order number and recipient.
Made for your industry
Send Purchase Orders is made for businesses in these industries.
- Retail
Email stock orders to suppliers and confirm a buyer copy arrives.
Show all Agents for the Retail industry - Consumer Packaged Goods
Send ingredient orders to suppliers and retain the buyer's email copy.
Show all Agents for the Consumer Packaged Goods industry - Construction
Email material orders to suppliers and keep a copy for the job.
Show all Agents for the Construction industry - Wholesale Distribution
Send replenishment orders to suppliers and keep the email copy.
Show all Agents for the Wholesale Distribution industry - Manufacturing
Send material orders to suppliers and confirm the buyer's copy arrives.
Show all Agents for the Manufacturing industry
Made for your role
Send Purchase Orders is made for people in these roles.
- Procurement Specialist
Send eligible purchase orders and flag missing email copies.
Show all Agents for the Procurement Specialist role - Procurement Manager
Confirm supplier orders went out and buyers have copies for follow-up.
Show all Agents for the Procurement Manager role - Buyer
Email purchase orders to suppliers and keep a copy for follow-up.
Show all Agents for the Buyer role
Made for your department
Send Purchase Orders is made for people in these departments.
- Procurement
Email new purchase orders to suppliers and check for buyer copies.
Show all Agents for the Procurement department
How Send Purchase Orders works
3 steps, in order, on every run.
-
Check New OrdersCheck the order's status, supplier email, and your selected scope. Stop and tell you why when the order cannot be sent.
-
Email the SupplierSend an eligible purchase order to its supplier using the address on the order. Read the order's emailed status after sending.
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Confirm the Buyer CopyFind the buyer's copy in your inbox using the order number and supplier address. Report a missing copy and check again without resending.
How to Get Started
Connect the tools you already use, such as Gmail, Microsoft Outlook or Zoom.
4 tools
- Connect the purchase order account and the inbox that receives copies of supplier emails.
- Turn on the purchase order system's setting that emails the buyer a copy of messages sent to suppliers, and enter that inbox address.
- Choose which new open purchase orders the Agent may send automatically.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Send Purchase Orders:
Connect your purchase order account and the inbox for copies. Turn on buyer copies in the purchase order system. Choose which new open orders the Agent may send.
You choose which new open orders it may send. The coordinator sees why it skips an order outside your scope, already emailed, closed, or missing a supplier address.
Your coordinator gets an error if sending fails, and the order stays unsent. If your copy is missing, the Agent reports it and checks again without resending.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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