- AI-Agent
- Ready to Run
Send Out-of-Office Replies
Reply to work emails and hand off urgent requests
Use this Agent instantly or customize it - no programming needed
- Inbox notificationInbox notification
Your inbox notification tells the Agent which mailbox has new activity.
- Last inbox positionLast inbox position
Your last inbox position helps the Agent find mail since its previous check.
- Absence handoff planAbsence handoff plan
Your approved plan names the return date, reply wording, backup, and handoff rules.
- Email threadsEmail threads
Your email threads show each request, its deadline, and any earlier absence reply.
- Earlier backup noticesEarlier backup notices
Your earlier backup notices show which requests the backup has already received.
Your work email service finds new inbox mail and sends approved replies in the same threads.
Your team chat tool holds the approved absence plan and lets your backup receive urgent requests.
- Plan correction alertPlan correction alert
Your handoff channel gets a request to fix a plan that cannot be used.
- Latest inbox positionLatest inbox position
Your saved inbox position helps the next check find only newer mail.
- Out-of-office replyOut-of-office reply
Your sender gets the approved absence message once in the email thread.
- Backup handoffBackup handoff
Your backup gets urgent requests or unclear deadlines with the relevant email context.
- Send failure alertSend failure alert
Your backup or handoff channel sees which conversation needs manual follow-up after a send fails.
- Latest inbox positionLatest inbox position
Your saved inbox position helps the next check find only newer mail.
This Agent waits for work email during your planned absence. It checks your team's approved plan and replies in the thread. Your backup hears about requests due before you return.
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GmailUsed as:
- Work email service
Gmail finds new inbox mail and sends approved replies in the same threads.
SlackUsed as:
- Team chat tool
Slack holds the approved absence plan and lets your backup receive urgent requests.
Microsoft OutlookUsed as:
- Work email service
Microsoft Outlook finds new inbox mail and sends approved replies in the same threads.
ClickUpUsed as:
- Team chat tool
ClickUp holds the approved absence plan and lets your backup receive urgent requests.
ZoomUsed as:
- Work email service
Zoom finds new inbox mail and sends approved replies in the same threads.
- Team chat tool
Zoom holds the approved absence plan and lets your backup receive urgent requests.
Google ChatUsed as:
- Team chat tool
Google Chat holds the approved absence plan and lets your backup receive urgent requests.
Microsoft Office 365Used as:
- Work email service
Microsoft Office 365 finds new inbox mail and sends approved replies in the same threads.
ChatworkUsed as:
- Team chat tool
Chatwork holds the approved absence plan and lets your backup receive urgent requests.
Zoho MailUsed as:
- Work email service
Zoho Mail finds new inbox mail and sends approved replies in the same threads.
FrontUsed as:
- Work email service
Front finds new inbox mail and sends approved replies in the same threads.
SuperchatUsed as:
- Work email service
Superchat finds new inbox mail and sends approved replies in the same threads.
Microsoft ExchangeUsed as:
- Work email service
Microsoft Exchange finds new inbox mail and sends approved replies in the same threads.
Made for your industry
Send Out-of-Office Replies is made for businesses in these industries.
- Consulting
Reply to client email and hand off requests due before the consultant returns.
Show all Agents for the Consulting industry - Staffing and Recruiting
Reply to candidate and client emails and hand off urgent hiring requests.
Show all Agents for the Staffing and Recruiting industry - Real Estate
Reply to buyer and seller emails and flag near-term deal requests.
Show all Agents for the Real Estate industry - Legal Services
Reply to client email and flag matter deadlines for the covering colleague.
Show all Agents for the Legal Services industry - Public Relations
Reply to media inquiries and pass deadlines to the covering teammate.
Show all Agents for the Public Relations industry - Event Management
Reply to event inquiries and brief the backup on requests due soon.
Show all Agents for the Event Management industry - Accounting and Bookkeeping
Send approved absence replies and route urgent client deadlines to a backup.
Show all Agents for the Accounting and Bookkeeping industry
Made for your role
Send Out-of-Office Replies is made for people in these roles.
- Administrative Assistant
Reply to office email and hand off requests due before return.
Show all Agents for the Administrative Assistant role - Project Manager
Reply to project emails and alert the backup to deadlines during leave.
Show all Agents for the Project Manager role - Recruiter
Reply to candidate emails and pass time-sensitive hiring requests to the backup.
Show all Agents for the Recruiter role - Executive Assistant
Reply to work email and alert the backup to pressing leader requests.
Show all Agents for the Executive Assistant role - Account Manager
Reply to client emails and route urgent account requests to the backup.
Show all Agents for the Account Manager role - Real Estate Agent
Reply to buyer and seller emails and hand off urgent deal requests.
Show all Agents for the Real Estate Agent role - Event Coordinator
Reply to event email and hand off time-sensitive planning requests.
Show all Agents for the Event Coordinator role - Public Relations Specialist
Reply to media email and hand off requests needing a prompt response.
Show all Agents for the Public Relations Specialist role - Consultant
Send approved absence replies and pass pressing client work to the backup.
Show all Agents for the Consultant role - Attorney
Reply in client threads and flag time-sensitive matters for coverage.
Show all Agents for the Attorney role - Accountant
Reply to client emails and brief the backup on deadlines before return.
Show all Agents for the Accountant role
Made for your department
Send Out-of-Office Replies is made for people in these departments.
- Sales
Reply to prospect email and route urgent deal requests to the backup.
Show all Agents for the Sales department - Communications
Reply to media email and flag pressing requests for the covering teammate.
Show all Agents for the Communications department - Project Management
Reply to project email and flag requests due before the manager returns.
Show all Agents for the Project Management department - Client Services
Reply to client email and hand off requests needing attention during leave.
Show all Agents for the Client Services department - Recruiting
Reply to hiring email and route urgent candidate requests to the backup.
Show all Agents for the Recruiting department - Administration
Send approved absence replies and alert the backup to urgent office requests.
Show all Agents for the Administration department - Legal
Reply to matter email and alert the backup to deadlines before return.
Show all Agents for the Legal department - Events
Reply to event email and brief the backup on urgent planning requests.
Show all Agents for the Events department - Executive Office
Reply to leadership email and hand off time-sensitive requests.
Show all Agents for the Executive Office department - Accounting
Reply to client email and flag accounting deadlines for coverage.
Show all Agents for the Accounting department
How Send Out-of-Office Replies works
4 steps, in order, on every run.
-
Check the handoff planRead the plan in team chat. Confirm the absence dates, reply text, and backup before handling new mail.
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Review new work emailFind new inbox messages and read their threads. Skip automated and self-sent mail, then identify requests due before your return.
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Send the absence replyReply in the email thread with your approved out-of-office message. Skip threads that already have an absence reply.
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Hand off urgent requestsMessage the backup with the request and deadline. Include sender context and check for an earlier handoff before sending.
How to Get Started
Connect the tools you already use, such as Gmail, Slack or Microsoft Outlook.
12 tools
- Connect the employee's work inbox and the team chat space used for absence handoff plans.
- Choose the chat channel and plan format: each plan names the employee, absence start and return dates, designated backup, approved out-of-office reply, and which requests the backup should receive.
- Set the authorized plan approver and the rule for sending no more than one absence reply per email thread.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Send Out-of-Office Replies:
Yes. Your handoff plan in team chat sets the reply text, absence dates, backup, and handoff rules. An authorized approver must approve it before the Agent sends replies.
Your handoff channel gets an alert so a person can correct the plan. The Agent sends no reply until the plan is approved and complete.
No. You set a rule for one absence reply per thread, and the Agent checks for an earlier reply before sending.
The Agent sends your approved reply when safe. Your backup gets the relevant email text and a note explaining what's unclear.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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