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Request Group Post Approval

Screen emailed group posts and request administrator approval

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Screen a proposed group post and request approval
Reads
  • Post proposal
    Post proposal

    Your colleague's email gives the group and exact wording proposed for review.

  • Group posting rules
    Group posting rules

    Your group's rules tell the Agent which wording needs a correction before review.

  • Administrator address
    Administrator address

    Your chosen administrator address directs requests and verifies replies for that group.

Email app
Email app

Your email app lets the Agent read proposals and administrator replies, then send decisions.
Email app
Is the group name or post text missing?YesNo
Ask the colleague for the missing details
Writes
  • Missing proposal details
    Missing proposal details

    Your colleague receives a request for the missing group name or post text.

Are the group's rules or administrator address missing?YesNo
Tell the community manager what setup to add
Writes
  • Missing review setup
    Missing review setup

    You receive a notice naming the missing group rules or administrator address.

Does the post clearly break a group rule?YesNo
Send the colleague the rule and needed change
Writes
  • Rule correction
    Rule correction

    Your colleague receives the rule their wording breaks and the change needed.

Email the administrator for approval and tell the colleague it is pending
Writes
  • Approval request
    Approval request

    Your administrator receives the exact post, group, and colleague for a decision.

  • Pending review notice
    Pending review notice

    Your colleague learns the proposal awaits approval before they submit it.

Return the administrator's decision on a post
Reads
  • Administrator reply
    Administrator reply

    Your administrator's reply gives their answer about the proposed wording.

  • Sent review request
    Sent review request

    Your sent review email ties the exact wording to the colleague who proposed it.

  • Administrator address
    Administrator address

    Your chosen administrator address directs requests and verifies replies for that group.

Email app
Email app

Your email app lets the Agent read proposals and administrator replies, then send decisions.
Email app
Is the sent request or original colleague missing?YesNo
Ask the community manager to match the reply
Writes
  • Unmatched reply notice
    Unmatched reply notice

    You receive a request to match the reply to its original proposal.

Did someone other than the designated administrator reply?YesNo
Alert the community manager to the sender mismatch
Writes
  • Sender mismatch alert
    Sender mismatch alert

    You learn that the reply came from someone other than the group's administrator.

Does the reply address a different draft or changed version?YesNo
Ask which exact wording the administrator approved
Writes
  • Clarification request
    Clarification request

    Your administrator receives a question about unclear approval or the exact wording.

Did the administrator explicitly approve the exact wording?YesNo
Email the colleague the cleared wording
Writes
  • Post clearance
    Post clearance

    Your colleague receives the exact wording the administrator cleared to submit.

Did the administrator request changes?YesNo
Email the colleague the changes and ask for a revised proposal
Writes
  • Administrator changes
    Administrator changes

    Your colleague receives the requested changes and knows to send a revised proposal.

Ask the administrator for a clear decision
Writes
  • Clarification request
    Clarification request

    Your administrator receives a question about unclear approval or the exact wording.

This Agent reads a colleague's emailed group post and checks your rules. It asks the administrator to review the exact copy, then emails the colleague the decision.

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Gmail
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Microsoft Outlook
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Made for your industry

Request Group Post Approval is made for businesses in these industries.

Made for your role

Request Group Post Approval is made for people in these roles.

Made for your department

Request Group Post Approval is made for people in these departments.

How Request Group Post Approval works

4 steps, in order, on every run.

  1. Read the Proposed PostRead the colleague's email for the group and exact post text. Ask for missing details before review.
  2. Check the Group RulesCompare the post with the rules you provide for that group. Send the colleague specific corrections for clear violations.
  3. Request Administrator ApprovalEmail the designated administrator the exact copy and any uncertain rule point. Tell the colleague the post is pending.
  4. Return the DecisionMatch the administrator's reply to the reviewed copy. Email the colleague the cleared text or requested changes. Ask for clarification when the answer is unclear.

How to Get Started

Connect your tools

Connect the tools you already use, such as Gmail, Microsoft Outlook or Zoom.

4 tools
Set your rules
  • Choose the inbox that receives colleagues' proposed group posts and the colleagues allowed to use it.
  • For each group, provide its current posting rules and the designated administrator's email address.
  • Ask colleagues to include the group name and exact proposed post text in each request; ask administrators to reply with approval of that text or specific changes.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Request Group Post Approval:

Does this submit the post to the group?

No. Your colleague submits the post after the administrator explicitly clears that exact copy.

What do I need to set up before using it?

Choose the proposal inbox and allowed colleagues. Provide each group's posting rules and administrator email address.

What if the administrator asks for changes?

Your colleague receives the requested changes and sends a revised proposal before submission.

What if the administrator's reply is unclear?

The Agent asks your designated administrator to clarify the decision. Your colleague has no clearance until the administrator approves the exact copy.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

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