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Request Group Post Approval

Email moderators held posts and record their decisions

Use this Agent instantly or customize it - no programming needed

Request moderator approval for held posts
Reads
  • Held posts
    Held posts

    Your held posts show their authors, content, attachments, review reasons, and current status.

  • Approval request history
    Approval request history

    Your sent approval emails show which posts have already reached the moderator.

  • Community rules
    Community rules

    Your community rules help flag possible concerns for the moderator to judge.

  • Moderator email address
    Moderator email address

    Your chosen moderator receives review requests and is the only person whose replies count.

  • Manager email address
    Manager email address

    Your chosen manager receives decision updates and the daily waiting list.

Community platform
Community platform

Your community platform shows held posts and records the moderator's decision on each post.
Email service
Email service

Your email service sends review requests, receives moderator replies, and keeps your manager informed.
Email service
Has this post left the pending queue?YesNo
Skip the post without changing its status
Has this post already been emailed for approval?YesNo
Skip the duplicate request
Is the approval request unable to send?YesNo
Tell the manager which post needs a manual request
Writes
  • Manager alert email
    Manager alert email

    Your manager hears when a post needs manual attention or its current status differs.

Email the moderator the post, review context, and any attachment gaps
Writes
  • Approval request email
    Approval request email

    Your moderator gets the post and context, then replies Approve or Reject in its thread.

Apply a moderator's post decision
Reads
  • Moderator reply
    Moderator reply

    Your moderator's reply identifies the post and says whether to approve or reject it.

  • Moderator email address
    Moderator email address

    Your chosen moderator receives review requests and is the only person whose replies count.

  • Held posts
    Held posts

    Your held posts show their authors, content, attachments, review reasons, and current status.

  • Manager email address
    Manager email address

    Your chosen manager receives decision updates and the daily waiting list.

Email service
Email service

Your email service sends review requests, receives moderator replies, and keeps your manager informed.
Email service
Community platform
Community platform

Your community platform shows held posts and records the moderator's decision on each post.
Is the reply from someone other than the chosen moderator?YesNo
Alert the manager to the unauthorized reply
Writes
  • Manager alert email
    Manager alert email

    Your manager hears when a post needs manual attention or its current status differs.

Does the reply lack one clear decision for this post?YesNo
Ask the moderator for one clear decision in the same thread
Writes
  • Decision clarification email
    Decision clarification email

    Your moderator gets a request for one clear decision when a reply cannot be applied.

Has the post changed or left the pending queue?YesNo
Email the manager the post's current status
Writes
  • Manager alert email
    Manager alert email

    Your manager hears when a post needs manual attention or its current status differs.

Can the decision not be recorded on the pending post?YesNo
Tell the manager the post still needs a decision
Writes
  • Manager alert email
    Manager alert email

    Your manager hears when a post needs manual attention or its current status differs.

Record the moderator's decision on the post
Writes
  • Post decision
    Post decision

    Your community shows the moderator's approval or rejection on the correct post.

Email the manager the result and remaining waiting count
Writes
  • Decision update email
    Decision update email

    Your manager gets the post's result and how many posts still wait for approval.

Email the daily waiting list
Reads
  • Held posts
    Held posts

    Your held posts show their authors, content, attachments, review reasons, and current status.

  • Approval request history
    Approval request history

    Your sent approval emails show which posts have already reached the moderator.

  • Manager email address
    Manager email address

    Your chosen manager receives decision updates and the daily waiting list.

Community platform
Community platform

Your community platform shows held posts and records the moderator's decision on each post.
Email service
Email service

Your email service sends review requests, receives moderator replies, and keeps your manager informed.
Email service
Is the community's pending queue unavailable?YesNo
Email the manager that the waiting list is unavailable
Writes
  • Manager alert email
    Manager alert email

    Your manager hears when a post needs manual attention or its current status differs.

Email the manager a dated list and each post's request status
Writes
  • Daily waiting list email
    Daily waiting list email

    Your manager gets a dated list of pending posts and which requests reached the moderator.

This Agent checks your held group posts and emails new ones to your moderator. It records clear replies on posts still pending. It sends you decision updates and a daily waiting list.

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Gmail
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Microsoft Outlook
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monday.com
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Zoom
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Mighty Networks
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Zoho Mail
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Podio
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Made for your industry

Request Group Post Approval is made for businesses in these industries.

Made for your role

Request Group Post Approval is made for people in these roles.

Made for your department

Request Group Post Approval is made for people in these departments.

How Request Group Post Approval works

5 steps, in order, on every run.

  1. Check posts awaiting approvalCheck the held post queue every 10 minutes. Skip posts that already have a moderator request.
  2. Send a moderator requestSend the post and author with available attachments. Flag possible concerns under your rules and ask for Approve or Reject.
  3. Record the moderator's decisionConfirm your chosen moderator gave a clear decision for a still-pending post. Apply it in the community or leave the post pending.
  4. Update the community managerEmail the decision and remaining waiting count after confirming the post's status. Report any failed decision without claiming approval.
  5. Send the daily waiting listList held posts and whether each has reached the moderator. Email the community manager even when nothing remains pending.

How to Get Started

Connect your tools

Connect the tools you already use, such as Gmail, Microsoft Outlook or monday.com.

7 tools
Set your rules
  • Choose the managed community and enable its setting that holds member posts for moderator approval.
  • Give the Agent a community account allowed to read held posts and record moderator decisions.
  • Provide the moderator's and community manager's email addresses, the community rules to flag for review, and the time for the daily waiting list.
  • Connect an approval mailbox and agree that moderators reply with Approve or Reject in the original post's email thread.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Request Group Post Approval:

What do I need to set up?

You choose the community, enable its held-post setting, and connect an account that can review posts. You also provide the moderator, manager, rules, approval mailbox, and daily report time.

Will the Agent decide whether a post appears?

Your moderator makes that decision by replying Approve or Reject in the original email thread. The Agent applies a clear reply only while that post remains pending.

What happens if a reply is unclear or a post has changed?

Your moderator gets a request to clarify an unclear reply, and the post stays pending. If the post changed or disappeared, you get its current status instead of an old decision.

What if an attachment cannot be emailed?

Your moderator gets a note naming the attachment and its problem. They can inspect the held post in the community before deciding.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

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