- AI-Agent
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Check Proof Access
Check whether assigned reviewers can open the current image or PDF
Use this Agent instantly or customize it - no programming needed
- Review assignmentReview assignment
Your approval task names the reviewer and maker and shows whether the proof is ready for review.
- Review due dateReview due date
Your task gives the reviewer a deadline for opening the proof.
- Proof linkProof link
Your task points to the image or PDF that the reviewer needs to open.
- Task proof versionTask proof version
Your task identifies the proof version assigned for review.
- Current proof versionCurrent proof version
Your shared file shows which image or PDF revision is current.
- File permissionsFile permissions
Your shared file shows whether the named reviewer has access to the current proof.
Your approval task tool shows who reviews the proof and when it is due, then holds the access check.
- Proof version discrepancyProof version discrepancy
Your task points out that its assigned proof version differs from the current file.
- Missing review detail requestMissing review detail request
Your coordinator sees which review detail needs to be added before the handoff can continue.
- Reviewer access checkReviewer access check
Your task shows whether the reviewer can open the current image or PDF before the due date.
- Corrected proof link requestCorrected proof link request
Your task asks for a link the reviewer can open when access to the current proof fails.
- Reviewer access checkReviewer access check
Your task shows whether the reviewer can open the current image or PDF before the due date.
This Agent waits for an approval task to assign a reviewer to a shared proof. It checks the current file and reviewer access before the due date. It posts the result on the task and requests a corrected link when needed.
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Google DriveUsed as:
- Shared file service
Google Drive shows the current proof version and whether the named reviewer can open it.
NotionUsed as:
- Approval task tool
Notion shows who reviews the proof and when it is due, then holds the access check.
- Shared file service
Notion shows the current proof version and whether the named reviewer can open it.
AirtableUsed as:
- Approval task tool
Airtable shows who reviews the proof and when it is due, then holds the access check.
- Shared file service
Airtable shows the current proof version and whether the named reviewer can open it.
TrelloUsed as:
- Approval task tool
Trello shows who reviews the proof and when it is due, then holds the access check.
monday.comUsed as:
- Approval task tool
monday.com shows who reviews the proof and when it is due, then holds the access check.
AsanaUsed as:
- Approval task tool
Asana shows who reviews the proof and when it is due, then holds the access check.
ClickUpUsed as:
- Approval task tool
ClickUp shows who reviews the proof and when it is due, then holds the access check.
DropboxUsed as:
- Shared file service
Dropbox shows the current proof version and whether the named reviewer can open it.
Jira Software CloudUsed as:
- Approval task tool
Jira Software Cloud shows who reviews the proof and when it is due, then holds the access check.
OneDriveUsed as:
- Shared file service
OneDrive shows the current proof version and whether the named reviewer can open it.
Microsoft SharePointUsed as:
- Shared file service
Microsoft SharePoint shows the current proof version and whether the named reviewer can open it.
Microsoft Office 365Used as:
- Shared file service
Microsoft Office 365 shows the current proof version and whether the named reviewer can open it.
SmartsheetUsed as:
- Approval task tool
Smartsheet shows who reviews the proof and when it is due, then holds the access check.
PodioUsed as:
- Approval task tool
Podio shows who reviews the proof and when it is due, then holds the access check.
- Shared file service
Podio shows the current proof version and whether the named reviewer can open it.
BoxUsed as:
- Shared file service
Box shows the current proof version and whether the named reviewer can open it.
PipefyUsed as:
- Approval task tool
Pipefy shows who reviews the proof and when it is due, then holds the access check.
TeamworkUsed as:
- Approval task tool
Teamwork shows who reviews the proof and when it is due, then holds the access check.
KintoneUsed as:
- Approval task tool
Kintone shows who reviews the proof and when it is due, then holds the access check.
- Shared file service
Kintone shows the current proof version and whether the named reviewer can open it.
Made for your industry
Check Proof Access is made for businesses in these industries.
- Advertising and Marketing
Check access to campaign proofs before reviewers miss their deadlines.
Show all Agents for the Advertising and Marketing industry - Graphic Design
Check that reviewers can open the current artwork proof.
Show all Agents for the Graphic Design industry - Consumer Packaged Goods
Check reviewer access to packaging artwork before proof deadlines.
Show all Agents for the Consumer Packaged Goods industry - Printing
Flag access issues on print proofs before review deadlines.
Show all Agents for the Printing industry - Publishing
Check access to publication proofs before reviewers are due to respond.
Show all Agents for the Publishing industry
Made for your role
Check Proof Access is made for people in these roles.
- Creative Operations Coordinator
Check proof access and request corrected links when reviewers need them.
Show all Agents for the Creative Operations Coordinator role - Campaign Coordinator
Post access checks on campaign proof tasks before reviews are due.
Show all Agents for the Campaign Coordinator role - Print Production Coordinator
Check that reviewers can open print proofs before approval is due.
Show all Agents for the Print Production Coordinator role - Project Coordinator
Check reviewer access to the current proof on the project task.
Show all Agents for the Project Coordinator role - Creative Operations Manager
Spot proof access problems before they hold up creative reviews.
Show all Agents for the Creative Operations Manager role - Editorial Coordinator
Check access to publication proofs before assigned reviews are due.
Show all Agents for the Editorial Coordinator role - Client Delivery Manager
Flag client proof access issues on the review task before deadlines.
Show all Agents for the Client Delivery Manager role - Project Manager
Spot proof access issues before they delay project approvals.
Show all Agents for the Project Manager role
How Check Proof Access works
3 steps, in order, on every run.
-
Read the review taskRead the assigned reviewer, proof link, and due date. Identify the current image or PDF version.
-
Check proof sharingCompare the assigned reviewer with the file's sharing permissions. Hold the run if proof versions differ and note the mismatch.
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Post the access resultPost whether the reviewer can open the current proof. Request a corrected link on the task when needed.
How to Get Started
Connect the tools you already use, such as Google Drive, Notion or Airtable.
18 tools
- Choose the creative project or task list, identify the review status, and map the maker and reviewer fields.
- Specify where the current image or PDF version and due date are recorded.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Check Proof Access:
Choose the review project and status, then map the maker and reviewer fields. Show where you keep the current proof link and due date.
You get a discrepancy note on the task, and the assignment stays unchanged. Your coordinator can resolve the version before review continues.
Your coordinator gets a question on the existing task about missing details. They can name the reviewer or maker and set the due date.
No. Your reviewer or maker makes the creative decision. The Agent checks access and posts the result on the task.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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