File signed agreements, keep order receipts, bundle handoffs. Every one is ready to run, and you can adjust it in plain language.
Send your current design proof to its reviewer and log the version.
Your reviewer gets the current image or PDF and a clear question. Your review card shows which revision you sent.
Send your finished campaign asset to its reviewer with the current file.
Your reviewer gets a clear request in chat when a campaign card reaches Review. Your lead can stop chasing the next handoff.