Gather review files, compare deal terms, return incomplete forms. Every one is ready to run, and you can adjust it in plain language.
Call out a changed proof before you confirm the creative decision.
Keep reviewers aware of changes to a proof before they act on a decision. Your task shows the mismatch and asks for confirmation.
Record your proof approval against the version you reviewed.
Your proof tasks show who decided, which file version they reviewed, and who takes the next step.
Put the latest proof and review question in front of your team.
Your team gets a clear review packet on the task, or a visible note about what the proof still needs before a reviewer can act.