Gather review files, compare deal terms, return incomplete forms. Every one is ready to run, and you can adjust it in plain language.
Call out a changed proof before you confirm the creative decision.
Keep reviewers aware of changes to a proof before they act on a decision. Your task shows the mismatch and asks for confirmation.
Return rejected proofs to their makers with your decision on the reviewed file.
Your original maker gets the rework task and sees why the reviewer rejected the proof, with the reason tied to the reviewed file.