Alert responders, draft reports, request reviews. Every one is ready to run, and you can adjust it in plain language.
Send cleared incident reports with deadlines to outside reviewers.
Your outside reviewer gets a restricted report link and deadline for the incident review. You get a copy of the request or a clear problem to fix.
Bring guard incident accounts to supervisors for timely review.
Get a clear security incident report from a guard's form, with witness accounts and open questions ready for your review.