Alert responders, draft reports, request reviews. Every one is ready to run, and you can adjust it in plain language.
Send the current guard incident report to review attendees.
Your incident review attendees get the current report and a question to consider before the meeting, with delivery results ready for the owner.
Give reviewers access to the revised guard incident report.
Your reviewers get a link to the right report revision, and you see who can open it and where delivery needs attention.