Check requests, collect missing files, open approval tasks. Every one is ready to run, and you can adjust it in plain language.
Name the current publication proof in its approval task.
Your reviewers get a clear task for the current proof. They know what decision to make and when it is due.
Put publication proof signoffs on reviewers' task lists.
Your reviewers get a clear task for the proof decision, with the link and due date from the meeting action item.
Prepare publication proofs as pending reviewer assignments.
Your reviewers get a clear approval task on the submitted proof, with the decision to make and the date you requested.