Close signed tasks, open follow-ups, carry revision notes. Every one is ready to run, and you can adjust it in plain language.
Keep the current proof clear in each approval handoff.
Your reviewers get a clear task for the current proof. They know what decision to make and when it is due.
Turn proof signoff commitments into dated reviewer tasks.
Your reviewers get a clear task for the proof decision, with the link and due date from the meeting action item.
Turn incoming proof forms into complete approval assignments.
Your reviewers get a clear approval task on the submitted proof, with the decision to make and the date you requested.