- AI-Agent
- Ready to Run
Send Meeting Times
Send bookable meeting times in the guest's time zone
Use this Agent instantly or customize it - no programming needed
- meeting requestmeeting request
Your colleague gives meeting type, dates, guest time zone, and any host or hour limits.
- regional host rosterregional host roster
Your roster identifies eligible hosts and the scheduling IDs needed to check their openings.
- current openingscurrent openings
Your scheduler shows bookable start times and booking links for each eligible host.
- default local hoursdefault local hours
Your chosen hours apply when a colleague gives no preferred guest-local hours.
Your team chat receives meeting requests and holds replies in their threads.
Your regional host roster lists regional hosts, their meeting types, and scheduling IDs.
Your meeting scheduler shows each host's current openings and slot booking links.
- clarifying questionclarifying question
Your colleague sees which meeting detail to supply before the search can continue.
- no-availability replyno-availability reply
Your colleague learns why no suitable time was found and which hosts could not be checked.
- no-availability replyno-availability reply
Your colleague learns why no suitable time was found and which hosts could not be checked.
- meeting choicesmeeting choices
Your colleague gets guest-local times, hosts, booking links, and notice of any unchecked hosts.
This Agent waits for a meeting-time request in your chosen team chat channel. It checks eligible regional hosts' current openings against the guest's local hours. It replies in the thread with suitable times, host names, and booking links.
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SlackUsed as:
- Team chat
Slack receives meeting requests and holds replies in their threads.
CalendlyUsed as:
- Meeting scheduler
Calendly shows each host's current openings and slot booking links.
monday.comUsed as:
- Regional host roster
monday.com lists regional hosts, their meeting types, and scheduling IDs.
ClickUpUsed as:
- Team chat
ClickUp receives meeting requests and holds replies in their threads.
ZoomUsed as:
- Team chat
Zoom receives meeting requests and holds replies in their threads.
- Regional host roster
Zoom lists regional hosts, their meeting types, and scheduling IDs.
- Meeting scheduler
Zoom shows each host's current openings and slot booking links.
Google ChatUsed as:
- Team chat
Google Chat receives meeting requests and holds replies in their threads.
Cal.comUsed as:
- Meeting scheduler
Cal.com shows each host's current openings and slot booking links.
OnceHubUsed as:
- Meeting scheduler
OnceHub shows each host's current openings and slot booking links.
Made for your industry
Send Meeting Times is made for businesses in these industries.
- Software
Share customer meeting slots with regional hosts across time zones.
Show all Agents for the Software industry - Consulting
Offer clients meeting times with available consultants in their local time.
Show all Agents for the Consulting industry - Staffing and Recruiting
Send candidates interview times with a named regional host.
Show all Agents for the Staffing and Recruiting industry
Made for your role
Send Meeting Times is made for people in these roles.
- Administrative Assistant
Send colleagues guest-local meeting choices with booking links.
Show all Agents for the Administrative Assistant role - Recruiting Coordinator
Offer candidates interview times with available regional hosts.
Show all Agents for the Recruiting Coordinator role - Scheduling Coordinator
Compare hosts' openings and share times guests can book locally.
Show all Agents for the Scheduling Coordinator role - Executive Assistant
Find meeting times for leaders' guests across regional hosts.
Show all Agents for the Executive Assistant role - Sales Coordinator
Share prospect meeting times from available regional hosts.
Show all Agents for the Sales Coordinator role - Account Coordinator
Find client meeting times across hosts and share bookable choices.
Show all Agents for the Account Coordinator role - Customer Success Coordinator
Send customers meeting options in their time zone with booking links.
Show all Agents for the Customer Success Coordinator role
Made for your department
Send Meeting Times is made for people in these departments.
- Sales
Offer prospects meeting times with an available regional host.
Show all Agents for the Sales department - Client Services
Send clients bookable meeting times with a named regional host.
Show all Agents for the Client Services department - Recruiting
Share interview openings that fit each candidate's local hours.
Show all Agents for the Recruiting department - Administration
Reply to meeting requests with times guests can book locally.
Show all Agents for the Administration department - Scheduling
Match guest-local meeting times to hosts' live openings.
Show all Agents for the Scheduling department - Customer Success
Find customer meeting slots across regional hosts and time zones.
Show all Agents for the Customer Success department
How Send Meeting Times works
5 steps, in order, on every run.
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Read the meeting requestRead the meeting type, dates, and guest time zone from the chat message. Ask in the thread when a key detail is missing.
-
Match eligible hostsFind hosts in your roster who offer the meeting type and meet any host preferences. Flag hosts without usable scheduling details.
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Check current openingsCheck each eligible host's current openings for the requested dates. Collect a booking link for each available time.
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Convert and filter timesConvert openings to the guest's time zone. Keep choices within the guest's preferred hours or the hours set at setup.
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Reply with bookable choicesList suitable times, hosts, and booking links in the request thread. Explain when no suitable opening is available.
How to Get Started
Connect the tools you already use, such as Slack, Calendly or monday.com.
8 tools
- Connect the team chat, the shared regional host roster, and a scheduling account that can read each listed host's meeting types and availability.
- List each eligible host's name, region, supported meeting type, and scheduling event type identifier in the roster.
- Choose the request channel and a default range of acceptable local hours to use when a colleague does not give the guest's hours.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Send Meeting Times:
Connect your team chat, host roster, and scheduling account. Add each host's meeting types and scheduling details. Choose the request channel and default guest-local hours.
The Agent asks your colleague for the missing meeting type, dates, or guest time zone in the chat thread before checking openings.
Yes. Your colleague can include the guest's local hours in the request. You choose default hours for requests without them.
No. Your colleague gets current choices with booking links and shares them with the guest. The guest books a slot.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.