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Log Chat Receipts
Add receipt photos from work chat to your expense tracker for review
Use this Agent instantly or customize it - no programming needed
- Receipt file share
- a receipt photoa receipt photo
Your shared file provides the image and a link you can open for review.
- Existing expense rowsExisting expense rows
Rows in the shared expense tracker show which receipt files your team already logged.
Your work chat alerts the Agent to shared files and lets it open receipt images.
Your expense tracker lets the Agent check duplicates and add linked rows for review.
- Receipt file issueReceipt file issue
Your log owner sees the file ID and why the Agent could not open or use it.
- Expense row for reviewExpense row for review
Your new row links to the original receipt and shows the readable details and review status.
- Correction noteCorrection note
Your row names any missing, unclear, or conflicting amount or date for you to correct.
This Agent starts when someone shares a receipt photo in your chosen expense chat. It checks the image and existing log for duplicates. It adds a linked row and flags unclear amounts or dates for your review.
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SlackUsed as:
- Work chat
Slack alerts the Agent to shared files and lets it open receipt images.
Google DriveUsed as:
- Expense tracker
Google Drive lets the Agent check duplicates and add linked rows for review.
AirtableUsed as:
- Expense tracker
Airtable lets the Agent check duplicates and add linked rows for review.
ClickUpUsed as:
- Work chat
ClickUp alerts the Agent to shared files and lets it open receipt images.
ZoomUsed as:
- Work chat
Zoom alerts the Agent to shared files and lets it open receipt images.
Google ContactsUsed as:
- Expense tracker
Google Contacts lets the Agent check duplicates and add linked rows for review.
Google ChatUsed as:
- Work chat
Google Chat alerts the Agent to shared files and lets it open receipt images.
ChatworkUsed as:
- Work chat
Chatwork alerts the Agent to shared files and lets it open receipt images.
KintoneUsed as:
- Expense tracker
Kintone lets the Agent check duplicates and add linked rows for review.
Made for your industry
Log Chat Receipts is made for businesses in these industries.
- Consulting
Put consultants' receipts in the expense log for review.
Show all Agents for the Consulting industry - Construction
Flag unclear amounts on crew receipts for correction.
Show all Agents for the Construction industry - Event Management
Link event staff receipt photos to expense entries.
Show all Agents for the Event Management industry
Made for your role
Log Chat Receipts is made for people in these roles.
- Administrative Assistant
Keep chat receipts linked to entries for review.
Show all Agents for the Administrative Assistant role - Bookkeeper
Add receipt details to the shared expense log for review.
Show all Agents for the Bookkeeper role - Accountant
Compare receipt totals with tax before logging expenses.
Show all Agents for the Accountant role - Expense Manager
Surface receipt totals and dates that need correction.
Show all Agents for the Expense Manager role - Expense Coordinator
Turn shared receipt photos into entries ready to review.
Show all Agents for the Expense Coordinator role
Made for your department
Log Chat Receipts is made for people in these departments.
- Administration
Collect receipt photos from chat into a shared review log.
Show all Agents for the Administration department - Finance
Put staff receipts in the expense tracker with review notes.
Show all Agents for the Finance department - Accounting
Flag uncertain receipt amounts for correction in the log.
Show all Agents for the Accounting department
How Log Chat Receipts works
4 steps, in order, on every run.
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Open the receipt photoFetch the shared image and its link from your chosen chat. Skip files with unsupported formats or access problems, and tell the log owner why.
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Check for an existing entryLook for the photo's file ID in the expense tracker. Skip the photo if a row already exists.
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Read the expense detailsRead the merchant and visible payment details. Check the date and total against visible figures, flagging anything unclear.
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Add a row for reviewAdd the receipt link and readable details to the shared tracker. Leave unclear amounts or dates for the log owner to correct.
How to Get Started
Connect the tools you already use, such as Slack, Google Drive or Airtable.
9 tools
- Choose the expense chat channel and grant the Agent access to its shared image files and file-share events.
- Choose the shared expense spreadsheet and tab, with columns for source file ID, employee, merchant, expense date, total, tax, payment method, receipt link, review status, and correction note.
- Set the accepted image formats and the expense date format used in the log.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Log Chat Receipts:
Yes. You choose the expense chat, shared spreadsheet, and tab during setup. You also set accepted image formats and the date format.
The row names the amount that needs your correction. Unclear amounts or dates stay blank or visibly uncertain for review.
No. The Agent checks the shared tracker for the photo's file ID and skips it when a row already exists.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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