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Find Shared Meeting Times

Find openings that work for every required host

Use this Agent instantly or customize it - no programming needed

Find shared times for a group session
Reads
  • Group meeting request
    Group meeting request

    Your request names the session and dates, and may include hosts or a time zone.

  • Session and host mapping
    Session and host mapping

    Your setup links each session name to a collective session and its required hosts.

  • Session details
    Session details

    The selected session shows whether it is active and requires every host to attend.

  • Shared openings
    Shared openings

    Your shared openings include current times and a booking link for each.

Team chat
Team chat

Your team chat receives organizers' requests and keeps replies in their threads.
Team chat
Meeting scheduler
Meeting scheduler

Your meeting scheduler shows shared openings and booking links for each collective session.
Meeting scheduler
Is the session name or date range missing?YesNo
Ask for the missing detail
Writes
  • Clarifying question
    Clarifying question

    Your organizer sees which detail to add or why the session's hosts need updating.

Match the session to its required hosts
Do the named hosts conflict with the session's host list?YesNo
Ask to choose or update a session for all hosts
Writes
  • Clarifying question
    Clarifying question

    Your organizer sees which detail to add or why the session's hosts need updating.

Is the session inactive, noncollective, or unreadable?YesNo
Explain that shared openings cannot be verified
Writes
  • Session availability notice
    Session availability notice

    Your organizer learns that this session's shared openings cannot be verified.

Are there no shared openings on the requested dates?YesNo
Report no openings and request new dates
Writes
  • No openings notice
    No openings notice

    Your organizer sees that no shared times are open and can suggest new dates.

Reply with shared times and booking links
Writes
  • Shared time options
    Shared time options

    Your organizer gets times in their time zone, with booking links and an availability note.

This Agent reads your request in a chosen chat channel. It checks shared openings for every required host. You get times and booking links in the same thread.

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Slack
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Calendly
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Zoom
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Microsoft Teams
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Google Chat
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Cal.com
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OnceHub
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Made for your industry

Find Shared Meeting Times is made for businesses in these industries.

Made for your role

Find Shared Meeting Times is made for people in these roles.

Made for your department

Find Shared Meeting Times is made for people in these departments.

How Find Shared Meeting Times works

4 steps, in order, on every run.

  1. Match the requested sessionMatch the session and named hosts to your configured host list. Ask which session to use if someone is missing.
  2. Check shared openingsConfirm the session brings all required hosts together. Check available times within your requested dates.
  3. Prepare times to shareConvert open times to your requested time zone, or the default you set. Choose a short list with booking links.
  4. Reply in the same threadSend times and booking links to your chat thread. Ask for another date range when no openings appear.

How to Get Started

Connect your tools

Connect the tools you already use, such as Slack, Calendly or Zoom.

7 tools
Set your rules
  • Choose the scheduling chat channel where organizers will request group meeting times and receive replies.
  • Map each offered session name to an active collective session type and list the required hosts assigned to it; keep this mapping current when hosts change.
  • Connect each required host's calendar to the scheduling service and set a default time zone for requests that omit one.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Find Shared Meeting Times:

Can I use this for any group meeting?

You choose a session that includes every required host. The scheduler must offer it as a collective session to show shared availability.

What if I leave out the session or dates?

You'll get a question in the same chat thread so you can add the missing detail.

Does this book a time for the invitee?

No. You get current options and booking links to pass along. Your invitee chooses and books a time, and openings can change until then.

Which time zone do the suggestions use?

You can name a time zone in your request. Otherwise, the Agent uses the default you set.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.