- AI-Agent
- Ready to Run
Add Travel Blocks
Reserve travel time before today's in-person appointments
Use this Agent instantly or customize it - no programming needed
- Today's appointmentsToday's appointments
Your appointment times and locations show which trips need space on today's calendar.
- Existing travel blocksExisting travel blocks
Your existing travel blocks show which appointments already have travel time reserved.
- Today's date and time zoneToday's date and time zone
Your daily schedule supplies today's date in your calendar's time zone.
- Home locationHome location
Your home coordinates provide the starting point when no recent appointment can.
- Travel settingsTravel settings
Your travel settings set the estimate, fallback time, arrival buffer, and block title.
Your calendar shows appointment locations and holds busy travel blocks before them.
- Calendar errorsCalendar errors
Your run result shows calendar errors and names an appointment when its travel block fails.
- Travel blocksTravel blocks
Your calendar reserves estimated travel time plus an arrival buffer before each appointment that needs it.
- Timing conflictsTiming conflicts
Your travel blocks flag trips that overlap another appointment or require departure in the past.
- Calendar errorsCalendar errors
Your run result shows calendar errors and names an appointment when its travel block fails.
This Agent checks today's appointments with locations each morning. It estimates travel from home or a preceding appointment. It adds buffered travel blocks and flags timing conflicts on your calendar.
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Microsoft OutlookUsed as:
- Calendar
Microsoft Outlook shows appointment locations and holds busy travel blocks before them.
DropboxUsed as:
- Calendar
Dropbox shows appointment locations and holds busy travel blocks before them.
BoulevardUsed as:
- Calendar
Boulevard shows appointment locations and holds busy travel blocks before them.
Microsoft ExchangeUsed as:
- Calendar
Microsoft Exchange shows appointment locations and holds busy travel blocks before them.
Made for your industry
Add Travel Blocks is made for businesses in these industries.
- Consulting
Set aside travel time before meetings at client offices.
Show all Agents for the Consulting industry - Real Estate
Block travel before property showings and buyer meetings.
Show all Agents for the Real Estate industry - Property Management
Add travel time before property visits and tenant meetings.
Show all Agents for the Property Management industry - Architecture and Engineering
Reserve travel before site visits and client meetings.
Show all Agents for the Architecture and Engineering industry - Home Services
Block travel before customer service visits.
Show all Agents for the Home Services industry
Made for your role
Add Travel Blocks is made for people in these roles.
- Account Executive
Block travel before in-person sales meetings.
Show all Agents for the Account Executive role - Project Manager
Block travel before onsite project meetings.
Show all Agents for the Project Manager role - Executive Assistant
Add travel time before leaders' offsite appointments.
Show all Agents for the Executive Assistant role - Account Manager
Reserve travel before onsite client meetings.
Show all Agents for the Account Manager role - Real Estate Agent
Add travel time before showings and client visits.
Show all Agents for the Real Estate Agent role - Property Manager
Reserve travel before property and tenant visits.
Show all Agents for the Property Manager role - Insurance Agent
Reserve travel before meetings with policyholders.
Show all Agents for the Insurance Agent role - Field Service Technician
Block drive time before onsite service appointments.
Show all Agents for the Field Service Technician role
Made for your department
Add Travel Blocks is made for people in these departments.
- Sales
Block travel before visits with prospects and customers.
Show all Agents for the Sales department - Project Management
Add travel time before project site meetings.
Show all Agents for the Project Management department - Client Services
Reserve travel before onsite client meetings.
Show all Agents for the Client Services department - Administration
Block travel before leaders' offsite appointments.
Show all Agents for the Administration department - Property Management
Add travel time before property visits and tenant meetings.
Show all Agents for the Property Management department - Field Service
Reserve drive time before customer service calls.
Show all Agents for the Field Service department
How Add Travel Blocks works
4 steps, in order, on every run.
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Check Today's AppointmentsRead upcoming appointments and existing travel blocks on your chosen calendar. Skip appointments without locations or those that started before the run.
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Find Missing Travel BlocksMatch existing travel blocks to appointments. Start from a preceding located appointment when it ended within two hours. Otherwise, start from your home location.
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Estimate Travel and Add a BufferEstimate travel using the settings you choose, then add your arrival buffer. Use your fallback time when an appointment lacks coordinates.
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Add Busy Travel BlocksCreate busy blocks before appointments that lack them. Mark approximate estimates and timing conflicts for your review.
How to Get Started
Connect the tools you already use, such as Microsoft Outlook, Dropbox or Boulevard.
4 tools
- Choose the calendar, its time zone, and the daily 5:00 AM run time.
- Enter the home location's latitude and longitude, the usual travel mode, a conservative average speed for that mode, and a route-distance multiplier.
- Set a minimum travel estimate, a fallback travel estimate for appointments without coordinates, and a 10-minute arrival buffer.
- Choose the travel-block title prefix and allow the Agent to read appointments and create busy blocks in the chosen calendar.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Add Travel Blocks:
You choose a travel mode, speed, route multiplier, and arrival buffer. You also set minimum and fallback times. Estimates do not use live traffic.
You provide your home location. Travel starts from a preceding located appointment if it ended within two hours. Otherwise, it starts from home.
Your home location becomes the assumed starting point. The travel block marks that assumption so you can review the estimate.
Your calendar gets a travel block marked for review. You decide how to resolve the conflict; the Agent leaves both appointments in place.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.