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Shrink Marked Proofs

Compress large marked PDFs for linked maker revision tasks

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Shrink marked PDFs for revision tasks
Reads
  • Marked PDF
    Marked PDF

    Your review item holds the new marked proof and its file size.

  • PDF size limit
    PDF size limit

    Your team chooses the file size that makes a proof too large to hand off.

  • Reviewed version
    Reviewed version

    Your review item names the proof version that the maker needs to see.

  • Linked revision task
    Linked revision task

    Your review item links to the maker task that needs the marked proof.

Work management tool
Work management tool

Your work management tool tracks proof versions and linked maker tasks, then receives the smaller PDF.
Work management tool
Is the reviewed version or linked maker task missing?YesNo
Ask for the missing detail on the review item.
Writes
  • Missing detail request
    Missing detail request

    Your review item asks for the missing version or maker task before anyone attaches a file.

Compress the marked PDF.
Writes
  • Compressed PDF
    Compressed PDF

    You get a PDF to check for size, pages, and readability.

PDF compression tool
PDF compression tool

Your PDF compression tool compresses marked PDFs while preserving their pages.
PDF compression tool
Is the compressed PDF unreadable, missing pages, or no smaller?YesNo
Keep the original and flag the blocker on the review item.
Writes
  • Blocker update
    Blocker update

    Your review item names the PDF problem while the original proof stays untouched.

Attach the smaller PDF and name its version on the maker task.
Writes
  • Marked proof attachment
    Marked proof attachment

    Your linked maker task receives the smaller, readable proof with the same page count.

  • Reviewed version note
    Reviewed version note

    Your maker task names the reviewed version of the proof it received.

This Agent starts when a marked PDF exceeds your chosen size limit. It checks the version and linked maker task, then compresses and checks the PDF's pages. Your maker gets the smaller proof and a version note on the task.

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Google Drive
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Airtable
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ClickUp
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Kintone
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Made for your industry

Shrink Marked Proofs is made for businesses in these industries.

Made for your role

Shrink Marked Proofs is made for people in these roles.

Made for your department

Shrink Marked Proofs is made for people in these departments.

How Shrink Marked Proofs works

4 steps, in order, on every run.

  1. Find the marked proofRead the new marked PDF and its size. Check its reviewed version and linked maker task before continuing.
  2. Compress the PDFReduce the PDF's size and keep the output ready for the maker.
  3. Check the compressed PDFOpen the output PDF and compare page counts. Add a blocker note to the review item if it fails or is no smaller.
  4. Attach the smaller proofUpload the checked PDF to the linked maker task. Add an update naming the reviewed version.

How to Get Started

Connect your tools

Connect the tools you already use, such as Google Drive, Airtable or ClickUp.

8 tools
Set your rules
  • Choose the review board, proof file column, version field, linked revision task field, and maximum PDF size in megabytes.
  • Require marked PDFs to identify the review version in the filename or version field.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Shrink Marked Proofs:

Can I choose which marked PDFs need compression?

Yes. You choose the review board, proof file column, and maximum PDF size during setup. A marked PDF starts this run when it exceeds your limit.

What if the version or maker task is missing?

Your team adds the version and linked maker task to the review item. If either is missing, the Agent asks for that detail there before attaching anything.

What happens if the compressed PDF has a problem?

Your original PDF stays untouched. The Agent adds a blocker update to the review item if the output will not open, loses pages, or is no smaller.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

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