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Open Training Guide Reviews
Compare guide revisions and open reviews with required sign-offs
Use this Agent instantly or customize it - no programming needed
- Library changeLibrary change
Your library's change notice and change log identify the saved version that started this run.
- Revised training guidesRevised training guides
Your current version supplies the new instructions, its version ID, and its link.
- Approved version of training guidesApproved version of training guides
Your last approved version gives the comparison a baseline readers could already use.
- Earlier reviewEarlier review
Your completed review identifies the earlier decision and the exact version it covered.
- Reviewer listReviewer list
Your reviewer list names the people who can sign off on each type of guide.
- Sign-off rulesSign-off rules
Your rules say which reviewers must approve each type of guide.
- Reviewable edit ruleReviewable edit rule
Your rule says which changes to training guides need a new review.
- Learning coordinatorLearning coordinator
Your chosen coordinator receives the review before anyone issues the revision.
- Pending guide reviewPending guide review
Your pending review links the revision, changes, available approval, required reviewers, and any gaps.
- Pending guide reviewPending guide review
Your pending review links the revision, changes, available approval, required reviewers, and any gaps.
This Agent detects a revised guide and compares it with the approved version. It opens a linked review with changes and sign-offs for your learning coordinator.
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Google DriveUsed as:
- Shared library
Google Drive keeps versions of training guides and earlier reviews together for a linked review.
AirtableUsed as:
- Shared library
Airtable keeps versions of training guides and earlier reviews together for a linked review.
monday.comUsed as:
- Shared library
monday.com keeps versions of training guides and earlier reviews together for a linked review.
AsanaUsed as:
- Shared library
Asana keeps versions of training guides and earlier reviews together for a linked review.
Google ContactsUsed as:
- Shared library
Google Contacts keeps versions of training guides and earlier reviews together for a linked review.
PipefyUsed as:
- Shared library
Pipefy keeps versions of training guides and earlier reviews together for a linked review.
KintoneUsed as:
- Shared library
Kintone keeps versions of training guides and earlier reviews together for a linked review.
Made for your industry
Open Training Guide Reviews is made for businesses in these industries.
- Manufacturing
Link revised production training guides to their prior approval.
Show all Agents for the Manufacturing industry - Financial Services
Compare revised employee training guides with their approved versions.
Show all Agents for the Financial Services industry - Healthcare
Flag changes in staff training guides for review before issue.
Show all Agents for the Healthcare industry - Corporate Training
Open a new review when an approved client training guide changes.
Show all Agents for the Corporate Training industry - Life Sciences
Identify required sign-offs for revised research training guides.
Show all Agents for the Life Sciences industry - Aviation
Open a review of revised flight or maintenance training guides.
Show all Agents for the Aviation industry
Made for your role
Open Training Guide Reviews is made for people in these roles.
- Instructional Designer
Show changes to approved training guides in a new review.
Show all Agents for the Instructional Designer role - Documentation Coordinator
Tie each revised guide to its prior approval and new review.
Show all Agents for the Documentation Coordinator role - Training Coordinator
Open a linked review of revised guides with the required sign-offs.
Show all Agents for the Training Coordinator role
Made for your department
Open Training Guide Reviews is made for people in these departments.
- Document Control
Link revised training guides to their approved baseline and new review.
Show all Agents for the Document Control department - Learning and Development
Open a review when an approved training guide is revised.
Show all Agents for the Learning and Development department - Instructional Design
Compare revised guides with the versions the team approved.
Show all Agents for the Instructional Design department
How Open Training Guide Reviews works
4 steps, in order, on every run.
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Find the Revised GuideRead the library change log to identify the saved guide version. Check whether it differs from the approved version.
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Trace the Prior ApprovalFind the last approved version and its review. Use an existing review if this guide version already has one.
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Compare the InstructionsCompare the new guide with its approved version. Apply your review rule and name the required sign-offs for its guide type.
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Open the Linked ReviewCreate a pending review with both guide versions and the earlier decision. Assign your learning coordinator and name the required reviewers.
How to Get Started
Connect the tools you already use, such as Google Drive, Airtable or monday.com.
7 tools
- Choose the training guide library and a guide-review list in the same workspace; include fields for guide link, current and approved version IDs, earlier review link, reviewers, sign-offs, and review status.
- Enable version history and content approval for the guide library so a changed guide remains pending while the earlier approved version stays available to readers.
- Provide the training reviewer list, the sign-offs required for each guide type, the learning coordinator, and the rule for deciding which edits require a new review.
- Identify approved guides by a stable guide ID and record the approved version ID and decision in each completed guide review.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Open Training Guide Reviews:
Choose a guide library and review list in the same workspace. Turn on version history and content approval. Record each guide's approved version in its completed review.
Yes. You choose the rule for reviewable edits and the sign-offs required for each guide type. Your learning coordinator handles missing or conflicting requirements.
Your learning coordinator gets an exception review naming the missing baseline. The revised guide stays pending instead of inheriting an earlier approval.
No. Your team makes the approval decision. Your issue process must respect the library's pending content approval status.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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