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Open Design Review

Compare revised proofs and open approval tasks for creative leads

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Review a revised proof before production

Reads

Proof folder change
Proof folder change
A saved revision in your watched proof folder starts the check.
Revised proof
Revised proof
Your latest proof version supplies its file ID, revision ID, and review link.
Approved proof
Approved proof
Your signed-off proof supplies the earlier version for comparison.
Earlier design approval
Earlier design approval
Your original approval holds the prior decision and reviewer notes.
Design approval criteria
Design approval criteria
Your design criteria guide which changes need the creative lead's decision.
Review assignment and deadline
Review assignment and deadline
Your lead assignment and due-date rule set who reviews the proof and when.
Production handoff task
Production handoff task
Your linked handoff task identifies where production must wait for approval.

Design proof library

Design proof library

Your design proof library supplies saved proof revisions and a link to the latest version.

Approval task manager

Approval task manager

Your approval task manager holds earlier decisions and links new reviews to production handoff.

Is the original approval or approved proof missing?YesNo

Hold production and explain the missing evidence

Writes

Production handoff hold
Production handoff hold
Your handoff task waits for design approval and links to a review when one exists.
Missing approval evidence comment
Missing approval evidence comment
Your creative lead sees which earlier approval or proof version needs attention.

Does the linked task lack approval for an older revision?YesNo

Skip proofs without an earlier sign-off

Is a review already pending for this exact revision?YesNo

Link the pending review to the production handoff

Writes

Production handoff hold
Production handoff hold
Your handoff task waits for design approval and links to a review when one exists.

Compare proof versions and frame the approval question

Open a review and hold the production handoff

Writes

New design approval review
New design approval review
Your creative lead gets the revised proof, key changes, earlier sign-off, and decision question.
Production handoff hold
Production handoff hold
Your handoff task waits for design approval and links to a review when one exists.

This Agent waits for a new version of a signed-off proof. It compares designs against reviewer notes and your approval criteria. It opens a review for your creative lead and holds production handoff.

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Google Drive

Used as:

Design proof library
Google Drive supplies saved proof revisions and a link to the latest version.

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Airtable

Used as:

Approval task manager
Airtable holds earlier decisions and links new reviews to production handoff.

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monday.com

Used as:

Design proof library
monday.com supplies saved proof revisions and a link to the latest version.
Approval task manager
monday.com holds earlier decisions and links new reviews to production handoff.

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Asana

Used as:

Approval task manager
Asana holds earlier decisions and links new reviews to production handoff.

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Google Contacts

Used as:

Design proof library
Google Contacts supplies saved proof revisions and a link to the latest version.

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Dropbox

Used as:

Design proof library
Dropbox supplies saved proof revisions and a link to the latest version.

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Microsoft SharePoint

Used as:

Design proof library
Microsoft SharePoint supplies saved proof revisions and a link to the latest version.

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Podio

Used as:

Approval task manager
Podio holds earlier decisions and links new reviews to production handoff.

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Pipefy

Used as:

Approval task manager
Pipefy holds earlier decisions and links new reviews to production handoff.

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Kintone

Used as:

Approval task manager
Kintone holds earlier decisions and links new reviews to production handoff.

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Made for your industry

Open Design Review is made for businesses in these industries.

Advertising and Marketing
Reopen approval when signed-off campaign artwork changes.
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Consumer Packaged Goods
Route changed packaging proofs for a fresh design decision.
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Graphic Design
Compare revised client proofs with approved designs and notes.
Show all Agents for the Graphic Design industry
Publishing
Bring revised page designs back for approval before production.
Show all Agents for the Publishing industry
Printing
Route revised print proofs for approval before press handoff.
Show all Agents for the Printing industry

Made for your role

Open Design Review is made for people in these roles.

Creative Operations Coordinator
Open a linked review for each changed, signed-off proof.
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Art Director
Show changes to signed-off artwork for a fresh decision.
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Graphic Designer
Compare a revised proof with the design already approved.
Show all Agents for the Graphic Designer role
Brand Manager
Reopen packaging artwork approval when signed-off proofs change.
Show all Agents for the Brand Manager role
Creative Production Coordinator
Mark production handoffs as waiting on revised proof approval.
Show all Agents for the Creative Production Coordinator role
Print Production Coordinator
Hold print handoffs while revised proofs await approval.
Show all Agents for the Print Production Coordinator role
Creative Producer
Link revised proofs to a fresh approval before handoff.
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Creative Director
Bring revised approved designs back for creative review.
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Made for your department

Open Design Review is made for people in these departments.

Creative
Bring changes to approved artwork back to a creative lead.
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Creative Operations
Open a linked review for changed proofs before handoff.
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Production
Mark handoff tasks as waiting on approval of changed designs.
Show all Agents for the Production department
Design
Compare revised proofs with prior sign-off and reviewer notes.
Show all Agents for the Design department
Print Production
Keep print handoffs waiting while revised proofs are reviewed.
Show all Agents for the Print Production department

How Open Design Review works

4 steps, in order, on every run.

Find the revised proofFind the saved revision in your chosen folder. Match it to a signed-off approval task before starting a review.
Compare both versionsCompare the revised proof with the signed-off version. Check reviewer notes and your design approval criteria for changes needing a decision.
Open a linked reviewOpen a pending review for your creative lead on the exact revision. Link the prior sign-off and explain what needs a decision.
Hold production handoffMark the handoff task as waiting for design approval. Make the new review a dependency of the handoff task.

How to Get Started

Connect your tools

Connect the tools you already use, such as Google Drive, Airtable or monday.com.

10 tools

Set your rules

Choose the proof folder and the approval project to watch.
Record the proof file ID, approved revision ID, and production handoff task ID on each original design approval task; keep the approval decision and reviewer notes on that task.
Provide the design approval criteria, the creative lead's assignment, and the review due-date rule.
Add a production clearance field with a Waiting for design approval value to the production handoff tasks.

Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Open Design Review:

What do I need to set up for this design review and approval process?

Choose your proof folder, approval project, creative lead, and due-date rule. Record the approved revision and handoff task on the original approval task. Provide your design criteria and a production clearance field.

What happens if the prior approval or proof revision is missing?

Your handoff task stays marked as waiting for design approval. Your creative lead gets a comment explaining which approval or revision is missing.

What if a design change is hard to judge?

Your creative lead gets the uncertainty as a question in the new review. You choose the design criteria that guide the comparison.

Will another update open a duplicate review for the same revision?

Your creative lead keeps the existing pending review for that exact revision. No duplicate review opens.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

Works with

Works with

Industries

Industries

Roles

Roles

Departments

Departments

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