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Open Content Approval Review

Compare revised article or page copy against its signed-off version

Use this Agent instantly or customize it - no programming needed

Reopen approval for changed copy
Reads
  • File change notice
    File change notice

    Your file change notice points to an account whose watched folder needs checking.

  • Changed file revision
    Changed file revision

    Your file's ID and revision identify the edited copy that needs another look.

  • Earlier approval
    Earlier approval

    Your earlier approval identifies the accepted revision, reviewer, decision, and original review card.

  • Approved copy
    Approved copy

    Your approved copy shows the exact text the reviewer signed off.

  • Current copy
    Current copy

    Your current copy shows the text after the latest saved edit.

  • Editorial reviewer list
    Editorial reviewer list

    Your reviewer list names the people who must assess this type of content.

  • Publishing checklist
    Publishing checklist

    Your checklist names the checks this content needs before publication.

  • Review board settings
    Review board settings

    Your chosen board list, content lead, and label direct the renewed review.

File storage service
File storage service

Your file storage service reports changed files and keeps the exact copy approved before editing.
Editorial review board
Editorial review board

Your editorial review board holds earlier approvals and lets the Agent link a new review.
Editorial review board
Is the original sign-off or accepted revision missing?YesNo
Keep the copy unapproved and flag missing history
Writes
  • Missing approval history note
    Missing approval history note

    Your matching card gets a missing-history note when one exists; the copy stays unapproved.

Does this revision already have a linked review?YesNo
Update the existing review card
Writes
  • Existing review update
    Existing review update

    Your existing review card reflects the current file revision without a duplicate card.

Is either copy unavailable or impossible to compare?YesNo
Open a review for manual comparison
Writes
  • Renewed review card
    Renewed review card

    Your content lead gets a review linked to the earlier decision, with unresolved checks flagged.

  • Earlier approval update
    Earlier approval update

    Your earlier card links to the new review and shows its approval no longer covers current copy.

Are the reviewer list or publishing checklist incomplete?YesNo
Open a review flagged for missing rules
Writes
  • Renewed review card
    Renewed review card

    Your content lead gets a review linked to the earlier decision, with unresolved checks flagged.

  • Earlier approval update
    Earlier approval update

    Your earlier card links to the new review and shows its approval no longer covers current copy.

Open the review and supersede the earlier approval
Writes
  • Renewed review card
    Renewed review card

    Your content lead gets a review linked to the earlier decision, with unresolved checks flagged.

  • Earlier approval update
    Earlier approval update

    Your earlier card links to the new review and shows its approval no longer covers current copy.

This Agent follows edits to articles and pages after sign-off. It compares the revised copy with the accepted version and checks your review rules. It opens a linked review card for your content lead.

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Google Drive
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Airtable
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monday.com
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Asana
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ClickUp
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Google Contacts
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Pipefy
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Kintone
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Made for your industry

Open Content Approval Review is made for businesses in these industries.

Made for your role

Open Content Approval Review is made for people in these roles.

Made for your department

Open Content Approval Review is made for people in these departments.

How Open Content Approval Review works

5 steps, in order, on every run.

  1. Find the Revised FileFollow changes in your chosen folder to identify the new revision. Match its file ID to the earlier sign-off card.
  2. Compare the CopyRead the accepted and current versions. Summarize what changed for the content lead. Request a manual comparison if either version cannot be read.
  3. Check Review RulesUse your reviewer list and publishing checklist to identify the required checks. Flag missing rules on the new card before publication.
  4. Open the New ReviewCheck for an existing review of this revision. Create or update its card for your content lead. Include the changes and a link to the old decision.
  5. Link the Prior ApprovalAdd the new review link to the prior card. Mark its approval as superseded for the current copy.

How to Get Started

Connect your tools

Connect the tools you already use, such as Google Drive, Airtable or monday.com.

8 tools
Set your rules
  • Choose the folder containing article and page files, and limit it to formats whose text the Agent can compare.
  • Keep each signed-off review card linked to the file's stable ID and view link, with the accepted revision ID, reviewer, decision, and sign-off date recorded.
  • Provide the editorial reviewer list, the content lead's board member ID, and the publishing checklist for each content type.
  • Choose the board list for renewed reviews and a visible label meaning the earlier approval no longer covers the current copy.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Open Content Approval Review:

Which files can I use for this content review and approval process?

Choose a folder of article and page files whose text the Agent can compare. Keep each sign-off card linked to its file ID and accepted revision.

What happens if the approved version is unavailable?

If a revision cannot be read, your content lead gets a card requesting a manual comparison. If no prior sign-off matches the file, the copy stays unapproved.

Can I set who reviews each content type?

Yes. Provide your reviewer list and publishing checklist for each content type. If either is incomplete, the new card flags the missing rule before publication.

How does this avoid duplicate approval reviews?

The Agent checks the file ID and current revision before creating a card. If a review already exists, the Agent updates that card.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

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