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Notify Proof Reviewers

Notify assigned reviewers after checking the current proof and review task

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Check the proof and notify its reviewer

Reads

Ready label change
Ready label change
Your review task starts a run when someone newly adds its Ready for review label.
Review task
Review task
Your review task names the reviewer, deadline, proof path, and expected revision.
Preparation checks
Preparation checks
Your required child tasks show whether the proof is ready for review.
Earlier comments
Earlier comments
Your task comments show whether a reviewer already received a request for this revision.
Current proof
Current proof
Your proof supplies its revision, type, size, and content for the readiness check.

Task management tool

Task management tool

Your task management tool tracks review tasks and notifies assigned reviewers through task comments.

File storage tool

File storage tool

Your file storage tool supplies the current proof revision and downloadable file for a readiness check.

Is the assigned reviewer or deadline missing?YesNo

Flag the missing detail for the task owner

Writes

Correction comment
Correction comment
Your task owner can see what needs fixing before the reviewer receives a request.

Are any required preparation checks unfinished?YesNo

Flag the unfinished checks for the task owner

Writes

Correction comment
Correction comment
Your task owner can see what needs fixing before the reviewer receives a request.

Is the proof missing, empty, or unreadable?YesNo

Flag the proof problem for the task owner

Writes

Correction comment
Correction comment
Your task owner can see what needs fixing before the reviewer receives a request.

Does the proof revision differ from the task's expected revision?YesNo

Flag the revision mismatch for the task owner

Writes

Correction comment
Correction comment
Your task owner can see what needs fixing before the reviewer receives a request.

Was a review already requested for this proof revision?YesNo

Skip the duplicate review request

Notify the reviewer in a comment naming the proof revision

Writes

Review request comment
Review request comment
Your reviewer gets notified of a task comment naming the proof path, revision, question, and deadline.

This Agent waits for a review task to gain your ready label. It checks the linked proof and required child tasks. Then it comments with the revision and notifies the assigned reviewer.

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Google Drive

Used as:

Task management tool
Google Drive tracks review tasks and notifies assigned reviewers through task comments.
File storage tool
Google Drive supplies the current proof revision and downloadable file for a readiness check.

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Airtable

Used as:

File storage tool
Airtable supplies the current proof revision and downloadable file for a readiness check.

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monday.com

Used as:

Task management tool
monday.com tracks review tasks and notifies assigned reviewers through task comments.

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Asana

Used as:

Task management tool
Asana tracks review tasks and notifies assigned reviewers through task comments.
File storage tool
Asana supplies the current proof revision and downloadable file for a readiness check.

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ClickUp

Used as:

Task management tool
ClickUp tracks review tasks and notifies assigned reviewers through task comments.
File storage tool
ClickUp supplies the current proof revision and downloadable file for a readiness check.

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Google Contacts

Used as:

Task management tool
Google Contacts tracks review tasks and notifies assigned reviewers through task comments.
File storage tool
Google Contacts supplies the current proof revision and downloadable file for a readiness check.

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Dropbox

Used as:

File storage tool
Dropbox supplies the current proof revision and downloadable file for a readiness check.

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OneDrive

Used as:

File storage tool
OneDrive supplies the current proof revision and downloadable file for a readiness check.

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Microsoft SharePoint

Used as:

File storage tool
Microsoft SharePoint supplies the current proof revision and downloadable file for a readiness check.

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Microsoft Office 365

Used as:

File storage tool
Microsoft Office 365 supplies the current proof revision and downloadable file for a readiness check.

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Podio

Used as:

Task management tool
Podio tracks review tasks and notifies assigned reviewers through task comments.
File storage tool
Podio supplies the current proof revision and downloadable file for a readiness check.

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Pipefy

Used as:

Task management tool
Pipefy tracks review tasks and notifies assigned reviewers through task comments.
File storage tool
Pipefy supplies the current proof revision and downloadable file for a readiness check.

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Kintone

Used as:

File storage tool
Kintone supplies the current proof revision and downloadable file for a readiness check.

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Made for your industry

Notify Proof Reviewers is made for businesses in these industries.

Advertising and Marketing
Notify campaign reviewers only when the current proof passes prep checks.
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Consumer Packaged Goods
Notify packaging reviewers when the current artwork clears prep checks.
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Graphic Design
Request design reviews for the exact proof revision in the task.
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Publishing
Request review of page proofs after checking their revision and prep tasks.
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Printing
Notify print proof reviewers after checking the file revision and prep tasks.
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Made for your role

Notify Proof Reviewers is made for people in these roles.

Creative Operations Coordinator
Notify reviewers after checking the latest proof and prep tasks.
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Campaign Coordinator
Notify campaign reviewers only for the checked proof revision.
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Creative Production Coordinator
Request review for the right proof revision after prep is complete.
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Print Production Coordinator
Request print proof reviews only after the current file passes prep checks.
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Editorial Producer
Record review requests against the exact draft revision in the task.
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Editorial Coordinator
Notify editors when the current draft matches the task's revision.
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Creative Operations Manager
Keep creative review requests tied to checked proof revisions.
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Made for your department

Notify Proof Reviewers is made for people in these departments.

Marketing
Request campaign review for the checked proof revision.
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Editorial
Notify editors when the current draft matches the task revision.
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Creative
Send checked drafts to reviewers with the proof revision noted.
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Creative Operations
Notify reviewers when the current proof clears its prep checks.
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Production
Send the current proof for review after required prep is complete.
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Project Management
Tie review requests to checked file revisions in the task.
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Design
Request design review once the current proof passes prep checks.
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Print Production
Request print proof review once the current file passes prep checks.
Show all Agents for the Print Production department

How Notify Proof Reviewers works

4 steps, in order, on every run.

Read the review taskRead the task for its proof path and expected revision. Find the assigned reviewer and deadline.
Check the linked proofOpen the linked file and compare its revision with the task's expected revision. Comment to the task owner if the file is missing, unreadable, or different.
Confirm review readinessCheck required child tasks and earlier comments for this revision. Tell the task owner about unfinished checks; skip a revision already requested.
Post the review requestPost a task comment with the proof revision, review question, and deadline. Notify the assigned reviewer through that comment.

How to Get Started

Connect your tools

Connect the tools you already use, such as Google Drive, Airtable or monday.com.

13 tools

Set your rules

Choose the shared review project, Ready for review label, and the required child-task names for preparation checks.
Put the proof path and expected revision in each review task description, assign its reviewer, and set its due date.
Use a plan that allows task comments and reviewer notifications.

Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Notify Proof Reviewers:

How do I define when a proof is ready?

You choose the review project, ready label, and required child tasks. Add the proof path and expected revision to each review task.

What happens if the proof has changed?

Your task owner gets a correction comment when the file revision differs from the task. The reviewer gets no request for that run.

What if the reviewer or due date is missing?

Your task owner gets a comment about the gap. The review stays unrouted until your team supplies the missing detail.

Will reviewers get repeat requests for the same proof?

The Agent checks earlier task comments for that revision and skips a repeat request.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

Works with

Works with

Industries

Industries

Roles

Roles

Departments

Departments

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