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Track Offer Replies

Check candidate replies through deadlines and update the hiring team

Use this Agent instantly or customize it - no programming needed

Check pending offers and close due results
Reads
  • Hourly check time
    Hourly check time

    The hourly schedule gives the time for comparing replies, reminders, and deadlines.

  • Pending offers
    Pending offers

    Your pending offers show each candidate's email thread, response deadline, and reminder history.

  • Offer email threads
    Offer email threads

    Your offer threads show what candidates replied and when their messages arrived.

  • Reminder settings
    Reminder settings

    Your reminder settings set the lead time and approved wording for one follow-up.

Hiring roster
Hiring roster

Your hiring roster tracks open offers, reminder dates, and final decisions.
Email service
Email service

Your email service holds offer threads and sends the approved reminder when due.
Email service
Are details missing, the thread unreadable, or the reply unclear or late?YesNo
Alert the hiring team and keep the offer pending
Writes
  • Review alert
    Review alert

    Your hiring team sees problems needing a recruiter, including unclear or late replies.

Team chat app
Team chat app

Your team chat app shares dated offer results with roster links and flags replies needing review.
Team chat app
Did the candidate clearly accept or decline by the deadline?YesNo
Date the decision in the roster and tell the hiring team
Writes
  • Offer outcome
    Offer outcome

    Your offer shows a dated acceptance, decline, or no reply with supporting evidence.

  • Hiring team update
    Hiring team update

    Your hiring team sees the candidate's result, relevant date, and roster link.

Did the deadline pass with no candidate reply?YesNo
Mark no reply with the deadline date and tell the hiring team
Writes
  • Offer outcome
    Offer outcome

    Your offer shows a dated acceptance, decline, or no reply with supporting evidence.

  • Hiring team update
    Hiring team update

    Your hiring team sees the candidate's result, relevant date, and roster link.

Is the offer unanswered, before deadline, and due for its unsent reminder?YesNo
Send the reminder and log its time, or alert the team if sending fails
Writes
  • Candidate reminder
    Candidate reminder

    Your candidate gets one reminder in the offer thread, with its send time saved.

  • Review alert
    Review alert

    Your hiring team sees problems needing a recruiter, including unclear or late replies.

Keep the offer pending for the next check

This Agent checks pending offer threads every hour. It sends reminders when due and records timely decisions or unanswered deadlines. Your hiring team gets each dated result.

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Made for your industry

Track Offer Replies is made for businesses in these industries.

Made for your role

Track Offer Replies is made for people in these roles.

Made for your department

Track Offer Replies is made for people in these departments.

How Track Offer Replies works

4 steps, in order, on every run.

  1. Find pending offersRead your hiring roster for sent offers still awaiting an answer, including each deadline and linked email thread.
  2. Review candidate repliesRead each offer thread and compare candidate replies with the deadline. Flag unclear or late answers to the hiring team for review.
  3. Send due remindersSend your chosen reminder in the offer thread before the deadline when no candidate has replied. Record the send time to prevent repeats.
  4. Record and share outcomesDate clear acceptances or declines in the roster. Mark unanswered offers after the deadline, then alert your hiring team with a roster link.

How to Get Started

Connect your tools

Connect the tools you already use, such as Gmail, Slack or Microsoft Outlook.

18 tools
Set your rules
  • Choose the hiring roster and map its candidate name, email address, offer identifier, sent time, offer thread ID, response deadline with time zone, status, reminder time, outcome, outcome date, and roster link fields.
  • Connect the mailbox that sent the offers, and choose a single reminder lead time before the deadline plus the approved reminder wording.
  • Choose the hiring team chat destination for decision updates and exceptions.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Track Offer Replies:

What if there is no response from a candidate after a job offer?

You choose when the single reminder goes out before the deadline. If the candidate stays silent, your team gets a dated no-reply update after the deadline.

What happens when a reply is unclear or arrives late?

Your hiring team gets a link to the reply for review. The offer stays pending while a recruiter handles questions, changed terms, or late replies.

What do I need to set up?

You choose the roster and connect the mailbox that sent your offers. Set reminder timing and wording, plus your hiring team chat. Your roster needs each offer's email thread and deadline with time zone.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

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