- AI-Agent
- Ready to Run
Send Offer Letters
Email final offer PDFs to candidates and confirm sends with recruiters
Use this Agent instantly or customize it - no programming needed
- Completed offer approvalCompleted offer approval
Your hiring manager's completed approval identifies the offer letter and who signed off.
- Approval settingsApproval settings
Your chosen folder and hiring managers determine which approvals authorize an offer.
- Final offer letterFinal offer letter
Your approved PDF supplies the candidate address, decision deadline, and recruiter contact details.
- Offer email preferencesOffer email preferences
Your chosen subject and greeting set the style of the candidate email.
- Sent offer emailsSent offer emails
Your Sent folder shows whether this approval's candidate offer already went out.
You choose document approval tool for hiring manager approvals and the final offer PDF.
Your recruiting email service sends offers and shows recruiters the sent message and date.
- Recruiter issue emailRecruiter issue email
Your recruiter learns why the offer cannot go out when their address is available.
- Recruiter issue emailRecruiter issue email
Your recruiter learns why the offer cannot go out when their address is available.
- Recruiter send confirmationRecruiter send confirmation
Your recruiter gets the sent message, attachment name, and recorded send date.
- Candidate offer emailCandidate offer email
Your candidate receives the final PDF with the deadline and recruiter contact details.
- Recruiter issue emailRecruiter issue email
Your recruiter learns why the offer cannot go out when their address is available.
- Recruiter send confirmationRecruiter send confirmation
Your recruiter gets the sent message, attachment name, and recorded send date.
This Agent waits for a hiring manager to approve a letter in your shared folder. It checks the PDF and sends it to the candidate. The recruiter receives the sent email and date.
Modify Agent
Customize this Agent to fit your needs using natural language.
Start Agent for Free
Enter your email address and we will send you a secure link to continue.
GmailUsed as:
- Recruiting email service
Gmail sends offers and shows recruiters the sent message and date.
Google DriveUsed as:
- Document approval tool
You choose Google Drive for hiring manager approvals and the final offer PDF.
- Recruiting email service
Google Drive sends offers and shows recruiters the sent message and date.
Microsoft OutlookUsed as:
- Recruiting email service
Microsoft Outlook sends offers and shows recruiters the sent message and date.
ZoomUsed as:
- Recruiting email service
Zoom sends offers and shows recruiters the sent message and date.
Google ContactsUsed as:
- Document approval tool
You choose Google Contacts for hiring manager approvals and the final offer PDF.
- Recruiting email service
Google Contacts sends offers and shows recruiters the sent message and date.
Microsoft Office 365Used as:
- Document approval tool
You choose Microsoft Office 365 for hiring manager approvals and the final offer PDF.
- Recruiting email service
Microsoft Office 365 sends offers and shows recruiters the sent message and date.
Zoho MailUsed as:
- Recruiting email service
Zoho Mail sends offers and shows recruiters the sent message and date.
Made for your industry
Send Offer Letters is made for businesses in these industries.
- Staffing and Recruiting
Send approved placement offers to candidates with clear reply deadlines.
Show all Agents for the Staffing and Recruiting industry
Made for your role
Send Offer Letters is made for people in these roles.
- Recruiting Coordinator
Send each approved offer PDF to the right candidate.
Show all Agents for the Recruiting Coordinator role - Recruiter
Share the sent offer and its send date for candidate follow-up.
Show all Agents for the Recruiter role - HR Coordinator
Deliver approved offer letters with the decision deadline.
Show all Agents for the HR Coordinator role
Made for your department
Send Offer Letters is made for people in these departments.
- Recruiting
Send approved candidate offers and confirm each send to the recruiter.
Show all Agents for the Recruiting department - Human Resources
Deliver approved offer PDFs and record what candidates received.
Show all Agents for the Human Resources department
How Send Offer Letters works
5 steps, in order, on every run.
-
Check the final approvalConfirm the file is in your chosen folder and a chosen hiring manager approved it. Email the recruiter about a mismatch when the letter lists their address.
-
Read the offer detailsRead the PDF for the candidate's email, deadline with time zone, and recruiter contact details. Stop and notify the recruiter if anything is missing.
-
Check for an earlier sendSearch recruiting email for a prior send of this approved letter. Use that message to prevent a duplicate offer.
-
Email the final offer letterSend the candidate the final PDF with the decision deadline and recruiter contact details. Keep the offer unsent if the email cannot be sent.
-
Confirm the send with the recruiterRead the candidate email in Sent. Email the recruiter its full text and recorded send date.
How to Get Started
Connect the tools you already use, such as Gmail, Google Drive or Microsoft Outlook.
7 tools
- Choose the shared folder used for completed offer letters and the hiring managers whose completed approvals authorize sending.
- Require each offer letter to include the candidate's full name, email address, decision deadline with time zone, and the recruiter's name, email address, and contact details before approval.
- Connect the recruiting mailbox that sends candidate offers and recruiter confirmations, and choose its email subject and greeting style.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Send Offer Letters:
Your team puts the candidate's name, email, and deadline with time zone in the letter. Include the recruiter's name, email, and contact details too.
Your recruiter gets an email explaining the issue if the letter includes their address. The candidate gets no offer from that run.
The Agent searches Sent for this letter and approval before another candidate email. If it finds a match, your recruiter receives any missing confirmation from that message.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
Agents related to Send Offer Letters
More ready-to-run Agents for connected work.
Your maker gets the marked PDF and a clear fix list on the right task, with the reviewed version named.
14 toolsYour maker sees linked PDF marks and the next proof deadline in chat. Your approval task keeps the same fixes.
18 toolsYour creator gets the reviewer's requested changes and current draft together, so they can start the next revision without chasing files.
12 toolsRequests for changes land on your campaign cards, so creators can see reviewer feedback beside the draft.
9 tools