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Send Low Stock Alerts
Email buyers when stock falls low or recovers
Use this Agent instantly or customize it - no programming needed
- Changed itemChanged item
Your product and variant names identify the item whose stock count changed.
- Previous stock countPrevious stock count
Your item's count before the change shows which side of the reorder point it was on.
- Current stock countCurrent stock count
Your item's current sellable count shows whether it needs replenishing now.
- Reorder pointReorder point
Your chosen reorder point sets the count below which this variant runs low.
- Buying team email addressesBuying team email addresses
Your chosen internal addresses tell the Agent where to send stock alerts and setup issues.
Your store inventory system tracks item counts and reorder points and emails your buying team when stock crosses a point.
- Stock detail emailStock detail email
Your buying team gets the item and missing stock detail when tracking or count data needs fixing.
- Reorder point emailReorder point email
Your buying team gets the item and its missing or invalid reorder point to fix.
- Stock check resultStock check result
Your workflow shows whether it sent a low stock alert, sent a recovery alert, or found no crossing.
- Stock alert emailStock alert email
Your buying team gets the item, current and previous counts, reorder point, and direction of change.
- Stock check resultStock check result
Your workflow shows whether it sent a low stock alert, sent a recovery alert, or found no crossing.
This Agent waits for a tracked item's stock count to change. It compares the old and current counts with your reorder point. It emails your buying team when the item falls low or recovers.
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GmailUsed as:
- Store inventory system
Gmail tracks item counts and reorder points and emails your buying team when stock crosses a point.
Microsoft OutlookUsed as:
- Store inventory system
Microsoft Outlook tracks item counts and reorder points and emails your buying team when stock crosses a point.
ZoomUsed as:
- Store inventory system
Zoom tracks item counts and reorder points and emails your buying team when stock crosses a point.
Zoho MailUsed as:
- Store inventory system
Zoho Mail tracks item counts and reorder points and emails your buying team when stock crosses a point.
Made for your industry
Send Low Stock Alerts is made for businesses in these industries.
- Retail
Email buyers when store items fall below reorder points or recover.
Show all Agents for the Retail industry - Wholesale Distribution
Notify buyers when stocked products cross their reorder points.
Show all Agents for the Wholesale Distribution industry - Fashion and Apparel
Alert buyers when apparel variants need replenishing or recover.
Show all Agents for the Fashion and Apparel industry
Made for your role
Send Low Stock Alerts is made for people in these roles.
- Procurement Specialist
Flag replenishment needs with current and previous counts.
Show all Agents for the Procurement Specialist role - Inventory Manager
Track new low-stock and recovery states as store counts change.
Show all Agents for the Inventory Manager role - Purchasing Coordinator
Email stock changes that call for a replenishment order.
Show all Agents for the Purchasing Coordinator role - Inventory Control Specialist
Email stock crossings without repeat alerts for every sale.
Show all Agents for the Inventory Control Specialist role
Made for your department
Send Low Stock Alerts is made for people in these departments.
- Procurement
Email the buying team when tracked items need replenishment.
Show all Agents for the Procurement department - Supply Chain
Signal new product shortages and recoveries at reorder points.
Show all Agents for the Supply Chain department - Merchandising
Email when stocked variants fall below reorder levels or recover.
Show all Agents for the Merchandising department - Inventory Control
Flag changes between low stock and recovery as counts move.
Show all Agents for the Inventory Control department
How Send Low Stock Alerts works
3 steps, in order, on every run.
-
Read the item's stock countRead the changed item's current count and your saved reorder point. Use the previous count from the stock change.
-
Check for a stock crossingCompare both counts with the reorder point. Find a drop below it or a recovery to it or above. End without an alert otherwise.
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Email the buying teamEmail the buying team when stock falls low or recovers. Include the item, current count, and change from the previous count.
How to Get Started
Connect the tools you already use, such as Gmail, Microsoft Outlook or Zoom.
4 tools
- Turn on quantity tracking for the products to watch and give each product variant a numeric reorder point in its store inventory details.
- Choose whether the reorder point applies to the variant's total sellable count across locations, and use that same count for every alert.
- Enter the buying team's internal email addresses and enable a stock quantity change workflow with a crossing alert for low stock and another for recovery.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Send Low Stock Alerts:
Your team gets an email when stock first falls below the reorder point you set. They also hear when it reaches that point again.
Turn on quantity tracking and set a reorder point for each variant you watch. Choose its total sellable count across locations and add your team's email addresses.
Your buying team gets an email naming the item and missing or invalid detail. They can fix it before relying on a stock alert.
Your buyer can retry the failed send from the workflow run. Until then, your team has not received that stock alert.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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