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Send Job Offer Letters

Send final offer PDFs to candidates from recruiter handoffs

Use this Agent instantly or customize it - no programming needed

Check and email the final offer
Reads
  • offer handoff details
    offer handoff details

    Your handoff includes the candidate's name, both email entries, your address, and its submission ID.

  • final job offer letter PDF
    final job offer letter PDF

    You upload one approved final job offer letter PDF for the candidate.

  • offer email wording
    offer email wording

    You choose the subject and short decision request for candidate emails.

Form service
Form service

Your form service provides each recruiter's answers and the uploaded final job offer letter PDF.
Form service
Do the addresses, final job offer letter PDF, or candidate name need correction?YesNo
Email the recruiter the exact correction needed.
Writes
  • offer correction email
    offer correction email

    You get the address or final job offer letter PDF problem to fix before sending.

Email service
Email service

Your email service sends offers, keeps sent emails, and receives delivery failures.
Email service
Try sending the final job offer letter PDF to the candidate with a recruiter blind copy.
Did the mailbox reject the offer email?YesNo
Email the recruiter the sending error.
Writes
  • sending error email
    sending error email

    You get the sending error and know the offer did not go out.

Confirm the sent offer and recruiter copy.
Writes
  • candidate offer email
    candidate offer email

    Your candidate's offer email includes the final job offer letter PDF and a request for a decision.

  • recruiter sent copy
    recruiter sent copy

    You receive a blind copy of the exact candidate email and attachment.

  • sent message ID
    sent message ID

    The sent message ID ties your offer handoff to a later delivery failure.

Report a failed offer delivery
Reads
  • delivery failure notice
    delivery failure notice

    A bounceback identifies the failed address and reports the mail server's reason.

  • sent offer email
    sent offer email

    The original email shows the candidate, attached final job offer letter PDF, and copied recruiter.

  • earlier failure reports
    earlier failure reports

    Earlier reports show whether you already heard about this failed offer email.

Email service
Email service

Your email service sends offers, keeps sent emails, and receives delivery failures.
Email service
Does the bounce lack one clear matching sent offer?YesNo
Forward the notice to the recruiting mailbox owner for review.
Writes
  • unmatched bounce notice
    unmatched bounce notice

    Your recruiting mailbox owner gets the bounceback when no single offer matches it.

Has this failure already been reported?YesNo
Skip the duplicate notice.
Email the recruiter the failed address, reason, and original offer.
Writes
  • offer delivery failure report
    offer delivery failure report

    You get the failed address, mail server's reason, and original offer email.

This Agent waits for your recruiter to submit a final offer letter. It checks the email address and PDF, then sends the letter and copies the recruiter. If delivery bounces, it reports the failure.

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Gmail
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Microsoft Outlook
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Zoom
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Tally
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Made for your industry

Send Job Offer Letters is made for businesses in these industries.

Made for your role

Send Job Offer Letters is made for people in these roles.

Made for your department

Send Job Offer Letters is made for people in these departments.

How Send Job Offer Letters works

5 steps, in order, on every run.

  1. Open the Final Offer HandoffGet the completed form and its offer letter PDF after the recruiter submits a final letter.
  2. Check the Recipient and LetterCompare both email entries and the name on the PDF. Check the address and file format; ask the recruiter to fix any problem.
  3. Send the Job Offer LetterEmail the unchanged PDF to the candidate with the decision request you set. Blind-copy the recruiter on the same message.
  4. Confirm the Sent CopyConfirm the recipient and PDF in the sent email. Link the sent copy to the handoff for any later bounce.
  5. Report Delivery FailuresMatch a bounce to its sent offer. Email the recruiter the failed address and reason, or flag an unclear match for review.

How to Get Started

Connect your tools

Connect the tools you already use, such as Gmail, Microsoft Outlook or Zoom.

9 tools
Set your rules
  • Restrict the offer handoff form to recruiters and require candidate name, candidate email entered twice, recruiter email, a final-letter confirmation, and exactly one PDF upload.
  • Connect the hiring mailbox and set the subject and short decision request used for candidate emails.
  • Watch the hiring mailbox for bounceback emails and retain sent messages so a failed address can be tied to the offer that was sent.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Send Job Offer Letters:

Do I need to write the offer letter here?

No. Your recruiter provides a completed PDF and marks it final in the handoff form. You choose the short decision request used in the email.

What happens if the candidate address or PDF looks wrong?

The Agent stops the send and emails your recruiter the correction needed. Your recruiter can fix the handoff before the letter goes out.

How does the recruiter get a copy?

The recruiter receives a blind copy of the candidate email with the same PDF. The candidate does not see the recruiter's address.

What if the offer email bounces?

Your recruiter gets the failed address, the mail server's reason, and the original offer email. If the notice cannot be matched, the recruiting mailbox owner reviews it.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

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