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Prepare Quoted Purchase Orders
Match emailed supplier quotes to unsent purchase orders
Use this Agent instantly or customize it - no programming needed
- Supplier quoteSupplier quote
The supplier's email and attachment provide quote terms and a message ID for repeat checks.
- Saved purchase orderSaved purchase order
Your unsent order shows the supplier, requested items, quantities, and current prices.
- Buying rulesBuying rules
Your item conversions, price rounding, and lead time limits guide each comparison.
Your email inbox receives supplier quotes and lets the Agent read each message and attachment.
Your purchase order tool holds the unsent order and lets the Agent update prices and notes without sending it.
- Order statusOrder status
You see why a closed order or one without an 'Awaiting quote' note stays unchanged.
- Buyer review noteBuyer review note
Your order note points to the quote and names lead times and each line that needs a decision.
- Purchase orderPurchase order
Your unsent order keeps its requested quantities and gains prices only where the quote clearly matches.
- Buyer review noteBuyer review note
Your order note points to the quote and names lead times and each line that needs a decision.
This Agent reads a supplier quote email for an unsent purchase order. It matches quoted items to requested quantities. It updates clear prices and notes differences for your review.
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GmailUsed as:
- Email inbox
Gmail receives supplier quotes and lets the Agent read each message and attachment.
Microsoft OutlookUsed as:
- Email inbox
Microsoft Outlook receives supplier quotes and lets the Agent read each message and attachment.
AirtableUsed as:
- Purchase order tool
Airtable holds the unsent order and lets the Agent update prices and notes without sending it.
monday.comUsed as:
- Purchase order tool
monday.com holds the unsent order and lets the Agent update prices and notes without sending it.
ZoomUsed as:
- Email inbox
Zoom receives supplier quotes and lets the Agent read each message and attachment.
Zoho MailUsed as:
- Email inbox
Zoho Mail receives supplier quotes and lets the Agent read each message and attachment.
Zoho BooksUsed as:
- Purchase order tool
Zoho Books holds the unsent order and lets the Agent update prices and notes without sending it.
NetSuiteUsed as:
- Purchase order tool
NetSuite holds the unsent order and lets the Agent update prices and notes without sending it.
KintoneUsed as:
- Purchase order tool
Kintone holds the unsent order and lets the Agent update prices and notes without sending it.
Made for your industry
Prepare Quoted Purchase Orders is made for businesses in these industries.
- Retail
Update stock replenishment orders with quoted prices for buyer review.
Show all Agents for the Retail industry - Consumer Packaged Goods
Flag pack differences in supplier quotes for ingredient and packaging orders.
Show all Agents for the Consumer Packaged Goods industry - Wholesale Distribution
Match supplier quotes to restock orders and flag quantity differences.
Show all Agents for the Wholesale Distribution industry - Manufacturing
Add quoted material prices and lead times to unsent purchase orders.
Show all Agents for the Manufacturing industry - Fashion and Apparel
Call out pack and quantity mismatches in apparel restock orders.
Show all Agents for the Fashion and Apparel industry
Made for your role
Prepare Quoted Purchase Orders is made for people in these roles.
- Procurement Specialist
Match supplier quote lines to purchase orders and flag unclear terms.
Show all Agents for the Procurement Specialist role - Procurement Manager
Surface supplier quote exceptions on unsent orders for review.
Show all Agents for the Procurement Manager role - Buyer
Put quoted prices on draft orders and flag terms needing a decision.
Show all Agents for the Buyer role - Purchasing Coordinator
Prepare unsent orders with quoted prices and lead times.
Show all Agents for the Purchasing Coordinator role
Made for your department
Prepare Quoted Purchase Orders is made for people in these departments.
- Procurement
Turn supplier quotes into draft orders with exceptions visible.
Show all Agents for the Procurement department - Supply Chain
Show quoted lead times and pack conflicts on replenishment orders.
Show all Agents for the Supply Chain department - Merchandising
Prepare stock orders with quoted prices and flag pack differences.
Show all Agents for the Merchandising department
How Prepare Quoted Purchase Orders works
4 steps, in order, on every run.
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Read the Supplier QuoteRead the supplier email and attachment. Capture the order number and quoted terms for comparison.
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Find the Unsent OrderFind the numbered order and confirm its supplier. Check that it is open and awaiting a quote.
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Compare Quoted LinesMatch items and convert whole-pack prices using your rules. Flag pack, quantity, or lead-time conflicts for your review.
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Prepare the Order for ReviewUpdate clear prices without changing requested quantities. Leave disputed lines unchanged and note lead times and exact differences.
How to Get Started
Connect the tools you already use, such as Gmail, Microsoft Outlook or Airtable.
9 tools
- Choose the supplier quote inbox and connect it to the purchase order account.
- Require supplier quote emails to name the purchase order number and include item, quoted quantity or pack size, price, currency and lead time.
- Have buyers save orders without sending them and put 'Awaiting quote' in the order's private note; use that note only for orders still awaiting buyer review.
- Set the accepted units, pack conversions and price rounding rule for the stocked items, plus the buyer's rule for acceptable lead times.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Prepare Quoted Purchase Orders:
No. You review the saved order and decide whether to send it.
You get the exact difference in the order's private note. The Agent leaves that line's price and quantity unchanged for your decision.
You choose the quote inbox and connect your purchase order account. Set your pack conversions and lead-time rules, then save orders with an 'Awaiting quote' private note.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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