- AI-Agent
- Ready to Run
Find Meeting Times
Find open host times and booking links for incoming requests
Use this Agent instantly or customize it - no programming needed
- meeting requestmeeting request
Your contact's message gives the meeting purpose and any preferred dates, host, or time zone.
- meeting calendar mappingmeeting calendar mapping
Your setup links each meeting type to eligible hosts, booking calendars, and booking links.
- scheduling preferencesscheduling preferences
You choose the coordinator, default time zone, and number of times to suggest.
- host openingshost openings
Your booking calendars show current free slots for eligible hosts on the requested dates.
Your meeting inbox and booking calendar tool holds meeting requests and host openings, and lets you leave internal comments.
- coordinator follow-up commentcoordinator follow-up comment
Your coordinator sees the missing detail or booking issue in the request conversation.
- coordinator follow-up commentcoordinator follow-up comment
Your coordinator sees the missing detail or booking issue in the request conversation.
- coordinator follow-up commentcoordinator follow-up comment
Your coordinator sees the missing detail or booking issue in the request conversation.
- meeting time shortlistmeeting time shortlist
Your coordinator sees current host-specific times, their time zone, and the matching booking link.
This Agent starts when a meeting request reaches your shared inbox. It matches the request to an eligible host and checks current openings. It adds suggested times and a booking link to the conversation for your coordinator.
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GmailUsed as:
- Meeting inbox and booking calendar tool
Gmail holds meeting requests and host openings, and lets you leave internal comments.
Microsoft OutlookUsed as:
- Meeting inbox and booking calendar tool
Microsoft Outlook holds meeting requests and host openings, and lets you leave internal comments.
ZoomUsed as:
- Meeting inbox and booking calendar tool
Zoom holds meeting requests and host openings, and lets you leave internal comments.
Microsoft Office 365Used as:
- Meeting inbox and booking calendar tool
Microsoft Office 365 holds meeting requests and host openings, and lets you leave internal comments.
Zoho MailUsed as:
- Meeting inbox and booking calendar tool
Zoho Mail holds meeting requests and host openings, and lets you leave internal comments.
Made for your industry
Find Meeting Times is made for businesses in these industries.
- Consulting
Match client meeting requests to available consultants.
Show all Agents for the Consulting industry - Staffing and Recruiting
Find recruiter openings for candidate and client calls.
Show all Agents for the Staffing and Recruiting industry - Financial Services
Find advisor openings for client meeting requests.
Show all Agents for the Financial Services industry - Real Estate
Surface Agent openings for buyer and seller meetings.
Show all Agents for the Real Estate industry - Legal Services
Find open consultation times with the right attorney.
Show all Agents for the Legal Services industry - Insurance
Find insurance Agent openings for coverage conversations.
Show all Agents for the Insurance industry - Accounting and Bookkeeping
Find open consultation times with the right accountant.
Show all Agents for the Accounting and Bookkeeping industry
Made for your role
Find Meeting Times is made for people in these roles.
- Administrative Assistant
Find open times and booking links for incoming meeting requests.
Show all Agents for the Administrative Assistant role - Recruiting Coordinator
Find interview openings with an eligible recruiter.
Show all Agents for the Recruiting Coordinator role - Scheduling Coordinator
Check live host openings and share a shortlist in the request.
Show all Agents for the Scheduling Coordinator role - Sales Coordinator
Find available sales call times and the matching booking link.
Show all Agents for the Sales Coordinator role - Receptionist
Find available appointment times for the right team member.
Show all Agents for the Receptionist role - Intake Coordinator
Match new meeting requests to an eligible host and open times.
Show all Agents for the Intake Coordinator role - Customer Success Coordinator
Suggest available times for customer meetings with the right host.
Show all Agents for the Customer Success Coordinator role - Client Services Coordinator
Match client meeting requests to open times with the right teammate.
Show all Agents for the Client Services Coordinator role
Made for your department
Find Meeting Times is made for people in these departments.
- Sales
Find available hosts and booking links for inbound sales calls.
Show all Agents for the Sales department - Client Services
Find available times with the right teammate for each client.
Show all Agents for the Client Services department - Recruiting
Find interview openings across eligible recruiter calendars.
Show all Agents for the Recruiting department - Administration
Route meeting requests to available hosts and booking links.
Show all Agents for the Administration department - Scheduling
Check booking calendars and surface open times for each request.
Show all Agents for the Scheduling department - Front Desk
Find open appointment times for the teammate a contact needs.
Show all Agents for the Front Desk department - Customer Success
Suggest open customer meeting times in the request conversation.
Show all Agents for the Customer Success department - Intake
Match new consultation requests to eligible hosts and open times.
Show all Agents for the Intake department
How Find Meeting Times works
4 steps, in order, on every run.
-
Match the Meeting RequestRead the message and choose a meeting type and eligible host. Flag unclear details for the coordinator.
-
Check Open Booking TimesCheck live openings for the requested dates in the chosen time zone. Try other eligible hosts if the preferred host is unavailable.
-
Choose Times and Booking LinkSelect a short spread of current openings for the matched host. Pair the times with that host's booking link.
-
Comment in the ConversationPost a shortlist or precise blocker as an internal comment. Mention the coordinator in the request conversation.
How to Get Started
Connect the tools you already use, such as Gmail, Microsoft Outlook or Zoom.
5 tools
- Choose the shared conversation inbox and the coordinator to mention in internal comments.
- Map each meeting type to its eligible booking calendars, hosts, and shareable booking link; set a default time zone and the maximum number of times to suggest.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Find Meeting Times:
Yes. You choose eligible hosts and booking links for each meeting type. You also select their booking calendars.
Your coordinator gets an internal comment asking for the missing detail. The Agent does not guess at the meeting or date.
Your coordinator gets an internal comment explaining that no current slots are available. They can decide whether to widen the dates.
No. Suggested times reflect openings when checked and are not held. Your coordinator or invitee books through the supplied link.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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