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Convert Bank Statements
Convert emailed bank statement PDFs into checked import CSVs
Use this Agent instantly or customize it - no programming needed
- Labeled statement emailLabeled statement email
Your conversion label identifies the email to read and update after the files are saved.
- a bank statement PDFa bank statement PDF
Your attached PDF supplies the account details, balances, and transaction rows for conversion.
- Conversion settingsConversion settings
Your chosen CSV layout, date and sign rules, account masking, and balance tolerance guide the conversion.
Your email app supplies labeled statement PDFs and marks each email Converted or Needs review.
- Review noteReview note
Your note names the stated balances, any mismatch or uncertain entries, and the source email.
- Email statusEmail status
Your source email shows Converted or Needs review after the Agent saves the files or an unreadable PDF note.
Your file storage service keeps the import CSV and review note together in your chosen shared folder.
- Import CSVImport CSV
Your CSV contains signed transactions, a masked account ID, source references, and review status in your chosen layout.
- Review noteReview note
Your note names the stated balances, any mismatch or uncertain entries, and the source email.
- Email statusEmail status
Your source email shows Converted or Needs review after the Agent saves the files or an unreadable PDF note.
This Agent waits for your conversion label on a bank statement email. It reads the PDF, formats transactions, and checks balances. You get an import CSV and review note in your shared folder.
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GmailUsed as:
- Email app
Gmail supplies labeled statement PDFs and marks each email Converted or Needs review.
Google DriveUsed as:
- File storage service
Google Drive keeps the import CSV and review note together in your chosen shared folder.
Microsoft OutlookUsed as:
- Email app
Microsoft Outlook supplies labeled statement PDFs and marks each email Converted or Needs review.
ZoomUsed as:
- Email app
Zoom supplies labeled statement PDFs and marks each email Converted or Needs review.
Google ContactsUsed as:
- File storage service
Google Contacts keeps the import CSV and review note together in your chosen shared folder.
Microsoft Office 365Used as:
- Email app
Microsoft Office 365 supplies labeled statement PDFs and marks each email Converted or Needs review.
Zoho MailUsed as:
- Email app
Zoho Mail supplies labeled statement PDFs and marks each email Converted or Needs review.
Made for your industry
Convert Bank Statements is made for businesses in these industries.
- Accounting and Bookkeeping
Convert client bank statement PDFs into CSVs for accounting imports.
Show all Agents for the Accounting and Bookkeeping industry
Made for your role
Convert Bank Statements is made for people in these roles.
- Bookkeeper
Turn emailed bank statements into CSVs with unclear entries flagged.
Show all Agents for the Bookkeeper role - Accountant
Prepare transaction CSVs with balance differences called out.
Show all Agents for the Accountant role
Made for your department
Convert Bank Statements is made for people in these departments.
- Accounting
Prepare bank transactions for import and flag entries needing review.
Show all Agents for the Accounting department
How Convert Bank Statements works
6 steps, in order, on every run.
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Read the labeled statementOpen the labeled email and read its bank statement PDF. Save a review note if the PDF cannot be read.
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Extract statement detailsCapture the account, stated balances, and transaction rows. Keep page references for uncertain entries.
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Format the import CSVNormalize dates and signed amounts to your chosen format. Mark ambiguous rows for review and keep their source values.
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Check the balancesCompare opening balance and signed transactions with the closing balance. Record differences beyond your chosen tolerance.
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Save the filesSave the CSV and review note in your shared import folder. List uncertain entries and balance differences in the note.
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Update the email statusRemove the conversion label after saving. Mark the email Converted or Needs review based on the findings.
How to Get Started
Connect the tools you already use, such as Gmail, Google Drive or Microsoft Outlook.
7 tools
- Choose the bookkeeping inbox label that means a statement is ready to convert, plus Converted and Needs review labels.
- Choose the shared import folder and the CSV column order, date format, amount sign convention, and review-status value expected before import.
- Limit input to text-readable bank statement PDFs; set the account number masking rule and the acceptable balance difference for review.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Convert Bank Statements:
No. You need a text-readable PDF. For a scanned or unreadable file, your bookkeeper gets a review note and a Needs review email label.
You choose the columns, date format, and amount sign convention. Your bookkeeper can review flagged rows before importing the CSV.
You set the acceptable difference. If the figures exceed it, your bookkeeper sees the difference in the review note and a Needs review label on the email.
No. You get a CSV in your shared import folder for your bookkeeper to review before import.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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