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Book Candidate Interviews

Match candidate availability with interviewers and confirm by email

Use this Agent instantly or customize it - no programming needed

Book and confirm an interview
Reads
  • Interview request
    Interview request

    Your request includes the candidate's available times, attendees, duration, and meeting details.

  • Existing interview booking
    Existing interview booking

    An existing booking for this request tells the Agent which confirmed time to reuse.

  • Interviewer availability
    Interviewer availability

    Each interviewer's busy times show when they cannot join.

  • Scheduling preferences
    Scheduling preferences

    You choose working hours, gaps between interviews, and which open time comes first.

Interview request form
Interview request form

Your interview request form sends each request with candidate availability and interview details.
Interview request form
Interview calendar
Interview calendar

Your interview calendar checks interviewer availability and books the interview with guests.
Does the request lack details needed to schedule?YesNo
Email the recruiter the missing details
Writes
  • Missing details request
    Missing details request

    Your recruiter gets an email naming the details needed to schedule.

Email app
Email app

Your email app sends interview details to the candidate, interviewers, and recruiter.
Email app
Does this request already have a booking?YesNo
Email everyone the existing booking details
Writes
  • Confirmation email
    Confirmation email

    Your candidate, interviewers, and recruiter receive the confirmed time and joining details.

Is an interviewer's calendar unavailable?YesNo
Email the recruiter about the calendar access problem
Writes
  • Calendar access notice
    Calendar access notice

    Your recruiter gets an email explaining which interviewer's availability could not be read.

Is there no shared time in the candidate's windows?YesNo
Ask the recruiter for more times or different interviewers
Writes
  • Availability request
    Availability request

    Your recruiter gets an email asking for more candidate times or different interviewers.

Did the chosen time become busy before booking?YesNo
Email the recruiter about the booking conflict
Writes
  • Booking conflict notice
    Booking conflict notice

    Your recruiter gets an email when the chosen time becomes busy before booking.

Book the interview and email everyone the details
Writes
  • Interview invitation
    Interview invitation

    Your candidate and interviewers receive an invitation with the confirmed time and location.

  • Confirmation email
    Confirmation email

    Your candidate, interviewers, and recruiter receive the confirmed time and joining details.

This Agent starts when a recruiter submits an interview request. It checks the candidate's windows against interviewer calendars. It books a shared time and emails everyone the details.

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Made for your industry

Book Candidate Interviews is made for businesses in these industries.

Made for your role

Book Candidate Interviews is made for people in these roles.

Made for your department

Book Candidate Interviews is made for people in these departments.

How Book Candidate Interviews works

5 steps, in order, on every run.

  1. Check the Interview RequestCheck for the details needed to schedule the interview. Ask the recruiter to supply anything missing before choosing a time.
  2. Find an Existing BookingSearch the interview calendar for this request. Use any existing booking to avoid sending a second invitation.
  3. Compare Available TimesCompare the candidate's windows with every interviewer's calendar. Apply the scheduling rules you choose. Ask the recruiter for more times if none fit.
  4. Book the InterviewRecheck the chosen time, then create the interview event with guest invitations. Include the role and meeting link. Alert the recruiter if the time fills.
  5. Email the ConfirmationEmail the confirmed time and interview details to the candidate, interviewers, and recruiter. Reuse the booking if the email needs a retry.

How to Get Started

Connect your tools

Connect the tools you already use, such as Gmail, Google Forms or Microsoft Outlook.

37 tools
Set your rules
  • Create an interview request form for the recruiter's email, candidate name and email, role, interviewer email addresses, candidate's available windows and time zone, interview duration, and location or joining link. Configure it to send each submission to the Agent.
  • Give the Agent free and busy access to each interviewer's calendar and permission to create events on the recruiting team's interview calendar.
  • Choose the recruiting team's working hours, any gap required between interviews, the order for choosing among open times, and the email account used for confirmations.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Book Candidate Interviews:

What do I need to set up before scheduling interviews?

You provide the request form, calendar access, and a confirmation email account. You choose working hours, gaps between interviews, and how to pick an open time.

What happens if nobody has a common opening?

The recruiter gets an email asking for more candidate windows or a different interviewer list. No interview goes on the calendar.

What if the same request arrives twice?

Your team keeps the existing booking. The Agent checks the request ID before creating an event and reuses any confirmed details.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

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