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Archive Email Attachments
Download past email attachments into your shared archive
Use this Agent instantly or customize it - no programming needed
- Mailbox or folderMailbox or folder
Your chosen mailbox or folder sets the search; your default applies for dates alone.
- Date rangeDate range
Your start and end dates limit the search; without them, the Agent checks all available mail.
- Requester email addressRequester email address
Your teammate's email address receives the saved count, file paths, and retrieval failures.
- Shared archive folderShared archive folder
Your shared archive folder holds the recovered files where your teammate can open them.
- Past emailsPast emails
Your matching emails supply the original filenames and contents of email attachments.
Your mailbox finds email attachments by mailbox and date, saves them, and emails the results.
- Scope correction requestScope correction request
Your teammate gets a request to correct missing or invalid search details.
- Blocking problemBlocking problem
Your requester gets the specific archive or email problem that stopped the run.
- Archived email attachmentsArchived email attachments
Your recovered email attachments keep their original names; source-email subfolders prevent overwrites.
- Blocking problemBlocking problem
Your requester gets the specific archive or email problem that stopped the run.
- Completion emailCompletion email
Your requester receives the saved count, each file's archive path, and any retrieval failures.
This Agent starts when you request attachments from a mailbox or date range. It searches matching email and saves attached files under their original names. It emails you the saved count, locations, and any retrieval failures.
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GmailUsed as:
- Mailbox
Gmail finds email attachments by mailbox and date, saves them, and emails the results.
Microsoft OutlookUsed as:
- Mailbox
Microsoft Outlook finds email attachments by mailbox and date, saves them, and emails the results.
ZoomUsed as:
- Mailbox
Zoom finds email attachments by mailbox and date, saves them, and emails the results.
Microsoft Office 365Used as:
- Mailbox
Microsoft Office 365 finds email attachments by mailbox and date, saves them, and emails the results.
Zoho MailUsed as:
- Mailbox
Zoho Mail finds email attachments by mailbox and date, saves them, and emails the results.
Made for your industry
Archive Email Attachments is made for businesses in these industries.
- Construction
Retrieve past project attachments into the shared archive.
Show all Agents for the Construction industry - Real Estate
Retrieve transaction attachments from older deal emails.
Show all Agents for the Real Estate industry - Government
Archive attachments from older agency correspondence.
Show all Agents for the Government industry - Legal Services
Recover case attachments from older emails into the shared archive.
Show all Agents for the Legal Services industry - Insurance
Recover older claim attachments to the shared archive.
Show all Agents for the Insurance industry - Architecture and Engineering
Recover emailed drawings from older project correspondence.
Show all Agents for the Architecture and Engineering industry - Accounting and Bookkeeping
Archive older client receipts under their original filenames.
Show all Agents for the Accounting and Bookkeeping industry
Made for your role
Archive Email Attachments is made for people in these roles.
- Administrative Assistant
Retrieve attachments from past correspondence for colleagues.
Show all Agents for the Administrative Assistant role - Document Controller
Recover emailed project files without overwriting existing copies.
Show all Agents for the Document Controller role - Operations Coordinator
Handle teammate requests for attachments from older mail.
Show all Agents for the Operations Coordinator role - Office Coordinator
Find old emailed files and report where they were saved.
Show all Agents for the Office Coordinator role - Records Manager
Preserve original filenames while archiving old email attachments.
Show all Agents for the Records Manager role - Legal Assistant
Archive older matter attachments for the legal team.
Show all Agents for the Legal Assistant role
Made for your department
Archive Email Attachments is made for people in these departments.
- Administration
Recover past correspondence files for coworkers.
Show all Agents for the Administration department - Operations
Handle requests for older email files and report their locations.
Show all Agents for the Operations department - Legal
Recover older matter attachments for the team's shared archive.
Show all Agents for the Legal department - Document Control
Preserve emailed project files without replacing matching filenames.
Show all Agents for the Document Control department - Accounting
Retrieve older emailed receipts for the shared archive.
Show all Agents for the Accounting department - Records Management
Archive old email attachments with their original filenames.
Show all Agents for the Records Management department - Claims
Archive old claim attachments and report retrieval failures.
Show all Agents for the Claims department
How Archive Email Attachments works
4 steps, in order, on every run.
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Search Older EmailSearch the requested mailbox or folder and apply your date range if provided. Open every matching message with attachments.
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Save Attached FilesDownload each actual attached file into your shared archive under its original name. Use a separate folder for its source email if a name would collide.
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Record Files and FailuresCount saved files and record their archive paths. List files you could not retrieve by source email, with a reason for each.
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Email the RequesterEmail the requester the saved count and archive path for every file. Include retrieval failures so they know what remains missing.
How to Get Started
Connect the tools you already use, such as Gmail, Microsoft Outlook or Zoom.
5 tools
- Connect the mail account, grant access to the mailboxes or folders that may be searched, and choose a default mailbox for requests that name only dates.
- Choose a shared archive folder that the requester can open, and allow the mail tool to save attachments there.
- Use a separate subfolder for each source email when original filenames would otherwise collide; keep the filename itself unchanged.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Archive Email Attachments:
Connect your mail account and choose a shared archive folder the requester can open. Set a default mailbox for requests that provide dates alone.
Yes. You can name a mailbox or folder to search all available mail there. If you provide dates alone, the Agent uses your chosen default mailbox.
The Agent keeps each original filename. It saves a colliding file in a folder for its source email. Your existing file stays in place.
Yes. Your report names each failed attachment, its source email, and the reason. If archive access or email delivery blocks the run, the Agent tells you what happened.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.