- AI-Agent
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Draw Giveaway Winners
Match event entries to check-ins and draw eligible winners
Use this Agent instantly or customize it - no programming needed
- Giveaway requestGiveaway request
Your giveaway identifies the event and sets the draw rules and status.
- RegistrationsRegistrations
Your registrations identify entrants by email and show entry times and cancellations.
- Staff check-insStaff check-ins
Your staff check-ins confirm attendance through matching registration IDs.
Your event roster tracks giveaway entries and check-ins, then holds winners and their eligibility checks.
- Draw reviewDraw review
Your giveaway shows the issue and eligible count when too few people qualify.
- Draw reviewDraw review
Your giveaway shows the issue and eligible count when too few people qualify.
- Draw reviewDraw review
Your giveaway shows the issue and eligible count when too few people qualify.
- Winner listWinner list
Your giveaway lists each winner with their registration and attendance checks.
- Draw detailsDraw details
Your giveaway shows eligible and excluded counts, draw time, method, and completion status.
This Agent starts when you mark a closed giveaway ready. It checks entries against your attendance rule, then draws eligible winners. Your giveaway shows their names and why they qualified.
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AirtableUsed as:
- Event roster
Airtable tracks giveaway entries and check-ins, then holds winners and their eligibility checks.
monday.comUsed as:
- Event roster
monday.com tracks giveaway entries and check-ins, then holds winners and their eligibility checks.
PodioUsed as:
- Event roster
Podio tracks giveaway entries and check-ins, then holds winners and their eligibility checks.
KintoneUsed as:
- Event roster
Kintone tracks giveaway entries and check-ins, then holds winners and their eligibility checks.
Made for your industry
Draw Giveaway Winners is made for businesses in these industries.
- Advertising and Marketing
Select promotion winners from eligible event attendees.
Show all Agents for the Advertising and Marketing industry - Event Management
Draw event giveaway winners from verified attendee entries.
Show all Agents for the Event Management industry
Made for your role
Draw Giveaway Winners is made for people in these roles.
- Event Coordinator
Match registrations to check-ins before drawing winners.
Show all Agents for the Event Coordinator role - Event Marketer
Draw promotion winners from eligible event entrants.
Show all Agents for the Event Marketer role - Event Planner
Record giveaway winners with the checks behind each draw.
Show all Agents for the Event Planner role
Made for your department
Draw Giveaway Winners is made for people in these departments.
- Marketing
Choose giveaway winners who meet the event attendance rule.
Show all Agents for the Marketing department - Events
Reconcile attendee lists and record checked giveaway winners.
Show all Agents for the Events department
How Draw Giveaway Winners works
4 steps, in order, on every run.
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Confirm the giveaway is readyRead your closed giveaway and confirm its draw details. Report missing details or an existing draw without selecting anyone.
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Check the eligible entriesKeep uncanceled entries submitted by your close time, counting each email once. Match check-ins when you require attendance.
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Draw distinct winnersChoose your requested number of eligible people at random without repeats. Stop and request review if records conflict or too few qualify.
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Record the drawSave winner names and eligibility checks on the giveaway. Add eligible and excluded counts, draw time, and method.
How to Get Started
Connect the tools you already use, such as Airtable, monday.com or Podio.
4 tools
- Keep each giveaway's event ID, close time, requested winner count, attendance-required choice, draw-ready field, and results on one giveaway row in the event roster.
- Collect registration rows with event ID, registration ID, entrant name, email, submission time, and cancellation status; have staff add check-in rows with the same event and registration IDs.
- Give the event lead access to the giveaway results and have them mark draw ready only after registrations and staff check-ins are final.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Draw Giveaway Winners:
Yes. You choose whether attendance is required on the giveaway. When you require it, the draw matches staff check-ins to registrations by registration ID.
The draw counts each email once, so extra registrations do not add chances. Your team resolves missing or shared addresses before marking the giveaway ready.
The giveaway moves to needs review when a check-in cannot match confidently. Your event lead corrects the lists before the draw.
The giveaway records the eligible count and asks you to revise the winner count. You get no partial draw.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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