Check requests, collect missing files, open approval tasks. Every one is ready to run, and you can adjust it in plain language.
Keep the current proof clear in each approval handoff.
Your reviewers get a clear task for the current proof. They know what decision to make and when it is due.
Flag missing proof versions or reviewers before handoff.
Your team gets a clear review packet on the task, or a visible note about what the proof still needs before a reviewer can act.
Assign each requested proof fix to the maker of the reviewed version.
Your maker gets clear fix subtasks tied to the proof the reviewer saw, so the next round starts with the right version.