Gather review files, compare deal terms, return incomplete forms. Every one is ready to run, and you can adjust it in plain language.
Call out a changed proof before you confirm the creative decision.
Keep reviewers aware of changes to a proof before they act on a decision. Your task shows the mismatch and asks for confirmation.
Send rejected creative comments to the designer's revision task.
Your designer gets the changes reviewers requested, tied to the rejected file version, with a link back to the approval.