Close signed tasks, open follow-ups, carry revision notes. Every one is ready to run, and you can adjust it in plain language.
Flag meeting invitations that overlap administrative appointments.
See a meeting clash before you reply, with a private email showing the invitation and any overlapping work commitments.
Put meeting clashes on the coordinator's review board.
See who has a meeting clash after a team meeting moves, with both meeting times on your review board so you can decide what to move.