Add a missing project folder needed to file incoming work.
Link each approved project to its shared folder without duplicating one.
Your team can find new project work in a shared folder named by your rules, with its link on the project row and in the requester's chat.
Show which new projects have a ready folder and which need a decision.
Your new projects get a standard folder structure and a link on the delivery schedule, or a clear issue for the coordinator to resolve.