Send your finished proposal to the prospect. Every one is ready to run, and you can adjust it in plain language.
Check the bid mailbox and record what was sent to each buyer.
Your RFP proposal goes to the buyer when the package meets their instructions. You get a sent-mail receipt or a clear issue to resolve.
Complete proposal send handoffs and keep a copy in sent mail.
Your proposals reach prospects with a personal note, while sales gets the active link and a record of what went out.