Organize anything with Airtable, a modern database created for everyone. Airtable is a fast and flexible way to create tables to keep track of anything, from sales leads to vacation planning to inventory management.
Put checked PDF links beside their source files in the request sheet.
Your team gets checked PDF links in the spreadsheet, with clear issues on rows that need a fix.
Open one review per manual revision with changes and prior sign-off.
Your document review and approval process has a clear next step: a linked task with the changes and prior decision for the revised manual.