File signed agreements, keep order receipts, bundle handoffs. Every one is ready to run, and you can adjust it in plain language.
Hold bills when your records show the supplier invoice was paid.
Your AP clerk sees a bill on hold, with the paid accounting entry linked for review before another payment starts.
Hold recurring supplier bills already covered by one-time charges.
Catch overlapping supplier charges before payment. Your AP clerk sees the recurring bill on hold with the matching one-time bill and a reason to review.