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Send Extended Stay Shortlists

Compare hotels for full event stays and send shortlists

Use this Agent instantly or customize it - no programming needed

Compare hotels for extended stays
Reads
  • Roster message
    Roster message

    Your coordinator's ready message identifies who needs the reply and which roster it concerns.

  • Attendee lodging roster
    Attendee lodging roster

    Your CSV lists each attendee's destination, dates, room needs, allowance, and required amenities.

  • Shortlist preferences
    Shortlist preferences

    Your settings define how each travel allowance applies and how many hotels to show.

  • Hotel availability
    Hotel availability

    Your live listings show which rooms cover each full stay, with prices, facilities, and booking links.

Event planning chat
Event planning chat

Your event planning chat provides the coordinator's roster and carries your reply back to them.
Event planning chat
Hotel availability service
Hotel availability service

Zoom supplies full-stay room availability, prices, amenities, and booking links.
Are all roster rows missing details needed for a hotel search?YesNo
Ask the coordinator for each missing detail
Writes
  • Unresolved lodging needs
    Unresolved lodging needs

    Your report names uncovered attendees, missing details, search limits, and any clearly labeled alternatives.

Do all usable stays exceed the date or room search limits?YesNo
Flag each stay for direct hotel contact
Writes
  • Unresolved lodging needs
    Unresolved lodging needs

    Your report names uncovered attendees, missing details, search limits, and any clearly labeled alternatives.

Search complete stays and compare total prices with allowances
Does any hotel meet a full stay, allowance, and required amenities?YesNo
Send matching hotel shortlists and name unresolved needs
Writes
  • Hotel shortlists
    Hotel shortlists

    Your shortlist shows full-stay rooms, total and nightly prices, allowance fit, amenities, and booking links.

  • Unresolved lodging needs
    Unresolved lodging needs

    Your report names uncovered attendees, missing details, search limits, and any clearly labeled alternatives.

Send a no-match report with any closest alternatives
Writes
  • Unresolved lodging needs
    Unresolved lodging needs

    Your report names uncovered attendees, missing details, search limits, and any clearly labeled alternatives.

This Agent waits for your lodging roster in the event chat. It checks room availability and prices for every full stay. It replies with hotel shortlists and flags gaps.

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Slack
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ClickUp
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Zoom
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Google Chat
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Chatwork
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Made for your industry

Send Extended Stay Shortlists is made for businesses in these industries.

Made for your role

Send Extended Stay Shortlists is made for people in these roles.

Made for your department

Send Extended Stay Shortlists is made for people in these departments.

How Send Extended Stay Shortlists works

4 steps, in order, on every run.

  1. Read the lodging rosterDownload the CSV from the coordinator's ready message. Group matching stays and flag incomplete attendee details.
  2. Check hotel availabilitySearch for enough rooms across the full visit. Check total stay prices and required amenities for promising hotels.
  3. Compare stays with allowancesCompare full-stay prices with your chosen allowance basis. Show effective nightly rates and rank hotels by fit.
  4. Send hotel shortlistsReply to the roster with hotel options and booking links. Name attendees with missing details or no matching rooms.

How to Get Started

Connect your tools

Connect the tools you already use, such as Slack, ClickUp or Zoom.

5 tools
Set your rules
  • Choose the event planning chat channel and require coordinators to post a CSV with the message 'lodging roster ready'.
  • Set roster columns for attendee, destination, check-in date, checkout date, adults per room, room count, travel allowance, allowance currency, and any required amenities.
  • Set whether each travel allowance is per attendee, per room, or for the group, plus the maximum number of hotels to return.
  • Connect a live hotel search account with access to availability, property details, and booking links.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Send Extended Stay Shortlists:

What do I need to include in the lodging roster?

You post a CSV with each attendee's destination, stay dates, room needs, and allowance. You choose how the allowance applies.

What if no hotel can cover the full stay?

You get a clear no-match note for affected attendees. Your coordinator can review the closest available alternatives or contact hotels when search limits apply.

Does the Agent book rooms for my group?

You get hotel options and booking links, then your team decides what to book. You connect a live hotel search account to check availability.

How does the shortlist handle extended-stay discounts?

You see the full-stay price and effective nightly rate. A special discount appears only when the hotel listing states one.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.