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Find Meeting Times

Find shared openings across colleagues' calendars from team chat requests

Use this Agent instantly or customize it - no programming needed

Find meeting times that fit everyone
Reads
  • Meeting request
    Meeting request

    Your chat message names the colleagues, dates, and duration, plus a time zone when you specify one.

  • Calendar name mapping
    Calendar name mapping

    Your setup links chat names to calendars, including the organizer's.

  • Meeting preferences
    Meeting preferences

    Your chosen hours, time zone, time increment, and suggestion limit shape the options.

  • Calendar availability
    Calendar availability

    Your calendars provide current busy times or access errors for the requested dates.

Team chat
Team chat

Your team chat brings in meeting requests and carries replies back to the same conversation.
Team chat
Calendar
Calendar

Your calendar shows busy time for everyone in the request and flags calendars it cannot access.
Calendar
Is any date, duration, or colleague missing or unclear?YesNo
Ask for the missing detail in the same chat
Writes
  • Clarification request
    Clarification request

    You get a question about the missing date, duration, or colleague before the calendar search.

Get current busy times for everyone
Could any required calendar not be checked?YesNo
Explain whose availability could not be verified
Writes
  • Calendar access notice
    Calendar access notice

    You learn whose availability could not be verified, without receiving unverified group openings.

Compare openings within meeting hours
Is there no shared opening long enough?YesNo
Say no shared time fits and ask for wider dates
Writes
  • No shared time notice
    No shared time notice

    You hear that no requested slot fits everyone and can offer a wider date range.

Reply with shared dates and times for everyone
Writes
  • Shared meeting times
    Shared meeting times

    You get start and end times that fit everyone, with dates in your time zone.

This Agent starts when you ask for a meeting time in team chat. It checks your calendar and the calendars of colleagues you name. It replies there with openings that fit your requested dates and meeting length.

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Slack
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Google Calendar
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Microsoft Outlook
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ClickUp
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Zoom
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Google Chat
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Chatwork
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Microsoft Exchange
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Made for your industry

Find Meeting Times is made for businesses in these industries.

Made for your role

Find Meeting Times is made for people in these roles.

Made for your department

Find Meeting Times is made for people in these departments.

How Find Meeting Times works

4 steps, in order, on every run.

  1. Read the meeting requestIdentify the colleagues, requested dates, and meeting length from your chat message. Ask for a missing or unclear detail before checking calendars.
  2. Check everyone's calendarsGet current busy times for your calendar and every named colleague. Flag any calendar that cannot be read instead of offering unverified times.
  3. Find shared openingsCompare free time within the meeting hours you set. Keep openings that fit the meeting length, up to your suggestion limit.
  4. Reply in team chatReply with shared dates, start and end times, and the time zone. Name everyone included, or explain why no reliable time is available.

How to Get Started

Connect your tools

Connect the tools you already use, such as Slack, Google Calendar or Microsoft Outlook.

8 tools
Set your rules
  • Connect the team chat where organizers will address the Agent and allow it to reply there.
  • Grant free/busy access to the calendars of organizers and colleagues who may be named, and map their chat names to calendar identifiers.
  • Set the hours in which meetings may be offered, the default time zone, the time increment, and the maximum number of suggestions per reply.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Find Meeting Times:

Whose calendars can this Agent check?

You grant access to the organizer's and colleagues' free/busy times. You also map their chat names to calendars so the Agent can find the right ones.

Can I choose when meetings can be suggested?

Yes. You set meeting hours, a default time zone, and a time increment. You also choose how many openings appear in a reply.

What if a colleague's calendar is unavailable?

The reply names the colleague whose calendar the Agent could not read. You won't receive unverified times as shared openings.

Does this Agent book the meeting?

No. You get current openings to offer the group. You still propose a time and send any invitation.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.